Performance Review Process

    Supervisors — Please send completed forms to performance@stolaf.edu.

    Staff Annual Performance Review Process

    Principles

    • All staff working at the college should be given clear expectations at the beginning of the performance year cycle and routine feedback about their performance throughout the year – with written feedback at least once a year. 
    • Performance expectations should be aligned with the college’s Strategic Plan. 
    • The college is undergoing changes to the performance process and this is an iterative process. We value progress over perfection. 
    • Changes will be made as we work towards having the performance process managed in Oracle.  

    Process For FY 2025-26

    • Units should evaluate performance using goals set for the FY25-26 year using existing forms or new forms and getting them all submitted by June 30, 2026.
      • Employees write their self-review and forward to supervisor
      • Supervisor writes their review of employee
      • Employee and Supervisor meet to discuss the review 
      • Supervisor submits to performance@stolaf.edu by June 30, 2026

    Tentative Process for FY 2026-27

    • July 2026: Supervisors will work with their staff to identify goals, competencies and professional development* items for FY27. These goals and professional development opportunities should be recorded in Oracle by September 30, 2026.
    • Ongoing: Supervisors will have routine conversations with staff about their goals, professional development and competencies.
    • December 2026/January 2027: Supervisor and Employee will complete a mid-year review check-in via Oracle.
    • March 2027: Human Resources will offer training about annual competencies and end of year items.
    • By May 2027:
      • Employees completes end of year evaluation of competencies via Oracle.
      • Supervisor completes end of year evaluation of competencies via Oracle.
      • Employee and Supervisor meet to discuss the goals, competencies and summary via Oracle by June 30, 2027
    • June/July 2027:
      • PLT review and agreement to salary adjustments:  merit, market, equity
      • Final salary decisions written and communicated to staff 

    Forms

    2025-26 Staff Annual Performance Evaluation

    90-Day Job Evaluation

    Performance Concerns