Key pick up, Scheduling Office: Staff MUST initial on the lock change form if they give out the student their new key or on the clipboard if it is a staff/faculty. It is very important so we know which student gave the keys to the new owner.
Parking Office move: 1. The Parking Office now operates out of the Business Office window in Tomson Hall 9am-3pm Monday through Friday. The phone number remains the same (507-786-2972).
Projectors in Ballrooms
- The screen up / down control is now integrated in the controls and happens automatically when a projector is turned on and off. No more needing the remote to move the screens!
3. There are two handheld, wireless microphones for each ballroom segment (6 total when the rooms are all joined together), and 3 lav mics that can be used in place of 3 of the handhelds. They are labeled clearly room by room and stored in the filing cabinet.
4. The lighting presets are available via the new touch panels. It’s a lot easier to see what you are choosing on the new panels instead of the portrait stations
PAUSE Wii system — available for rental at the Pause kitchen window.
Center for Multicultural and International Engagement (CMIE) offices: BC staff are NOT to unlock the CMIE doors after hours. Staff who are allowed inside have a key. Questions, see Kris.
More often than not, there are some items that are brought to the desk that are not recorded in the spreadsheet. Please try as much as possible to do so immediately an item is turned in and also do not forget to try and find out where the item was found. Be as descriptive as possible when recording the item as a lot of them are pretty similar (Include colors and brands where possible). Also, check to see if an item turned in matches the description of one in the list for those reported missing, before taking it to the back room.
If you are able to identify the owner of an item, send an email to the person and indicate this in the appropriate column on the spreadsheet (Include the persons name). You do not necessarily have to send an item to the back room once you have sent an email to the owner, especially when they have acknowledged your mail. You may place a sticky note on it indicating that the owner will be picking it up and place it neatly in a corner of the desk. Additionally, something we always seem to forget to do is record inquiries made in the spreadsheet. Please do so as it helps get missing items to their rightful owners faster.
Finally, always remember trace back an entry on the spreadsheet to indicate when an item has been retrieved by the owner whenever it happens.You already have this link.
Movie update — MOVIE BUS on selected dates only
Movies in Viking are staying the same: Friday & Saturday 5pm, 7:30pm, and 10:00pm – open to the St. Olaf Community.
The change is with the Movie Bus. It is no longer a program we’ll be doing. The subcommittee on SAC will arrange buses for big movie nights…a la Hunger Games that can transport students for free, but it won’t be a consistent thing.
Art Barn key-card release
Fire Alarms: When a fire alarm goes off (sound and blinking lights):
Ensure your area is clear, then go outside. Public Safety officers will arrive and check the situation.
If the officer determines the alarm can be cleared (no fire), the sound can be silenced. Staff need to direct people to step outside until staff have been told otherwise directly by Public Safety.
While the alarm is sounding, people need to stay outside. Public Safety will come and find the BC student staff on duty and give the all-clear, when people are able to return.
Staff can assist by allowing people back into the building at this time. The lights will still flash until the system resets itself.
EXCEPTION TO THIS RULE:
If the system is triggered due to an event in the Mane Stage, guests and staff must stay outside until the all-clear is definitively given by the Public Safety officers on-scene. Staff will be in close contact in this case.
If there are any emergencies with the Enterprise CarShare such as lights left on or parking in the wrong spot or a student is having a problem, call one of the following two phone numbers. When call all you have to do is identify your self as calling about the St Olaf Enterprise CarShare: Local: (507) 664-9944 24 hour emergency number 1-877-599-3227 (The person renting the car should also have the 877 number. )
Vans: It is very common when the weather is colder that the low tire pressure light is on. That does not mean the van cannot be driven necessarily. Please keep this in mind, and if groups mention this they can still be driven, unless of course the tire is completely flat! Upon inspection of the tires, if they all look ok, the Ford Dealership has confirmed they can be driven.