Student Staff Resources

Incident Report

Key pick up, Scheduling Office:  Staff  MUST initial on the lock change form if they give out the student their new key or on the clipboard if it is a staff/faculty.  It is very important so we know which student gave the keys to the new owner.


Parking Office move: 1.  The Parking Office now operates out of the Business Office window in Tomson Hall 9am-3pm Monday through Friday. The phone number remains the same (507-786-2972).


Projectors in Ballrooms

  1. The screen up / down control is now integrated in the controls and happens automatically when a projector is turned on and off.  No more needing the remote to move the screens!
 2.  Wall panels have been updated to include HDMI and VGA and audio connections.  We’ve also equipped the ballrooms with cables and adapters to suit most computer solutions.  There may still be the oddball mac adapter to scrounge up, but most common connectors are all set to go on the cables themselves.  We are exploring the best lockable storage solution in the kitchen servery, but for now all of the cables are located in a filing cabinet – one drawer for each ballroom segment so that we can keep everything in order.  That filing cabinet will be replaced once we have ordered a better unit. We also got new mic stands that are stable and more easily stackable / storable.

3.  There are two handheld, wireless microphones for each ballroom segment (6 total when the rooms are all joined together), and 3 lav mics that can be used in place of 3 of the handhelds.  They are labeled clearly room by room and stored in the filing cabinet.

4. The lighting presets are available via the new touch panels.  It’s a lot easier to see what you are choosing on the new panels instead of the portrait stations


 Department Cards

PAUSE  Wii system — available for rental at the Pause kitchen window.


Center for Multicultural and International Engagement (CMIE) offices:  BC staff are NOT to unlock the CMIE doors after hours. Staff who are allowed inside have a key.  Questions, see Kris.


Lost and Found

Items Turned In

More often than not, there are some items that are brought to the desk that are not recorded in the spreadsheet. Please try as much as possible to do so immediately an item is turned in and also do not forget to try and find out where the item was found. Be as descriptive as possible when recording the item as a lot of them are pretty similar (Include colors and brands where possible). Also, check to see if an item turned in matches the description of one in the list for those reported missing, before taking it to the back room.

Identifiable Items

If you are able to identify the owner of an item, send an email to the person and indicate this in the appropriate column on the spreadsheet (Include the persons name). You do not necessarily have to send an item to the back room once you have sent an email to the owner, especially when they have acknowledged your mail. You may place a sticky note on it indicating that the owner will be picking it up and place it neatly in a corner of the desk. Additionally, something we always seem to forget to do is record inquiries made in the spreadsheet. Please do so as it helps get missing items to their rightful owners faster.

Finally, always remember trace back an entry on the spreadsheet to indicate when an item has been retrieved by the owner whenever it happens.You already have this link.


Movie update —  MOVIE BUS on selected dates only

Movies in Viking are staying the same: Friday & Saturday 5pm, 7:30pm, and 10:00pm – open to the St. Olaf Community.

The change is with the Movie Bus.  It is no longer a program we’ll be doing.  The subcommittee on SAC will arrange buses for big movie nights…a la Hunger Games that can transport students for free, but it won’t be a consistent thing.

Art Barn key-card release

In the top drawer of the cabinet with the ID cards, you will see a blue pouch with the labeled cards, this is where they will be kept as well as the sign out/sign in sheet.  Note there are three different cards, depending on what time of the day or night they have booked space, that will allow access, so the appropriate card should be sent with them.
There is also printed a schedule from R25 that indicates which groups have booked the space, only those are allowed to check out a key card.

Bus tokens

Tokens are stored in the locked drawer at the info desk. They will be in a blue van packet (which is labeled clearly), and there will be a small notebook inside, just as there was before. Information must be recorded by the desk staff. We need the desk staff to fill it out to ensure that information is recorded correctly. Information necessary is
1. Full name
2. Number of tokens given
3. Destination
All three items must be filled out. Ask to see their ID to spell their names correctly.


Fire Alarms: When a fire alarm goes off (sound and blinking lights):

Ensure your area is clear, then go outside.  Public Safety officers will arrive and check the situation.
If the officer determines the alarm can be cleared (no fire), the sound can be silenced. Staff need to direct people to step outside until staff have been told otherwise directly by Public Safety.
While the alarm is sounding, people need to stay outside.   Public Safety will come and find the BC student staff on duty and give the all-clear, when people are able to return.

Staff can assist by allowing people back into the building at this time.  The lights will still flash until the system resets itself.


If the system is triggered due to an event in the Mane Stage, guests and staff must stay outside until the all-clear is definitively given by the Public Safety officers on-scene.  Staff will be in close contact in this case.


If there are any emergencies with the Enterprise CarShare such as lights left on or parking in the wrong spot or a student is having a problem, call one of the following two phone numbers. When call all you have to do is identify your self as calling about the St Olaf Enterprise CarShare:  Local: (507) 664-9944    24 hour emergency number 1-877-599-3227 (The person renting the car should also have the 877 number. )

Vans: It is very common when the weather is colder that the low tire pressure light is on.  That does not mean the van cannot be driven necessarily.  Please keep this in mind, and if groups mention this they can still be driven, unless of course the tire is completely flat!   Upon inspection of the tires, if they all look ok, the Ford Dealership has confirmed they can be driven.