The goal of the CURI Student Travel Program is to provide as many St. Olaf students as possible with the experience of presenting their research to an external audience.
St. Olaf College has allocated funds to support student travel for the purposes of presenting undergraduate research at conferences or other external meetings. Students presenting a paper or poster, speaking on a panel, or playing another role in the program of a conference, are eligible for travel support from CURI.
Research experiences are categorized as either individual (a single student working with a faculty member on a project) or group (several students working together as part of an experience such as a Directed Undergraduate Research (DUR) course). Individual students are eligible to apply for up to $500 of travel support for reimbursable expenses. For group projects, faculty are eligible to apply for up to $2000 of student travel support for reimbursable expenses.
Individual Projects might be from: IR/IS courses – Summer research at St. Olaf College – Summer research at another institution – Internships
Group Projects might be from: DUR courses – Level III courses (especially research seminars) – Research Methods courses
To be eligible for CURI travel support, students:
- Must have permission to present their results from their faculty supervisor
- Must be a current St. Olaf student or a graduating senior traveling before September 1
- Must have an accepted presentation for a conference (presenting or co-presenting)
- Must not have traveled previously with CURI travel support
Funds are limited, and travel awards are not guaranteed. Proposal deadlines are listed below and applications will be reviewed on or shortly after these dates. Apply far enough in advance so you know whether you have CURI funding before you have to make travel arrangements. If you have questions about whether your proposed travel is eligible for support, please email the CURI Director or Program Coordinator. Students and faculty are encouraged to explore other sources of funding available from outside St. Olaf. Disciplinary societies are particularly interested in supporting undergraduate research travel; you can get more information about these from the faculty member whom you did your research, or their department/program chair.
2012-13 Deadlines:
September 30, 2012 February 28, 2013 November 30, 2012 May 31, 2013
Procedures for requesting travel support:
To present results of an individual research experience
To present results of an group research experience
To present results of an individual research experience :
- Complete the online Student Academic Conference Travel Request Form well in advance of the conference date (see deadlines above). Be mindful of the dates of your conference in relation to these deadlines. Complete the form and scroll all the way to the bottom of the form to hit the “Submit” button – DO NOT uncheck “Send me a copy of my responses.”
- A copy of your responses will appear in your Sent Mail folder. Forward this copy of your application to your faculty research advisor and the department/ program chair. Ask them to electronically “sign” the form endorsing your proposed travel and forward it to Tory Borovsky (borovskt); if there are also department funds to support the travel, they should indicate that and the amount in the email.
- If you or your research advisor has difficulty with following up your application electronically, you can also print the information, take it to each person for their signature, and deliver the form to Tory Borovsky in RNS 360.
- Once the proposals are reviewed (on or shortly after the deadline), you will receive email notification from the CURI Director indicating whether your request has been funded and the amount of support you will receive.
Arranging travel:
- In general, you are expected to make your own arrangements for airfare, lodging, conference registration, etc. However, if it is a problem for you to incur those expenses up front, you can consult with CURI staff to see whether some reservations may be made directly through the program.
- While you travel, *KEEP ALL RECEIPTS* – without receipts, you will not be reimbursed.
To request reimbursement:
- As soon as possible after your return, print out a Travel Reimbursement Form, sign it, and attach all receipts and a completed W-9 Form. Please do not check any boxes on the reimbursement form. Bring the forms and receipts to Regents 360.
- Delay in requesting reimbursement may result in the funds being recorded as income to you by the college.
- Your reimbursement request will be completed and forwarded to the Business Office. The weekly deadline for check requests is normally Tuesday (exceptions are weeks with holidays), and checks are delivered to POs on Friday. If you have not received a reimbursement by the second Friday after submitting your expenses, please get in touch with Tory Borovsky.
Student Academic Conference Travel Request Form
Travel Reimbursement Form
W-9 (Taxpayer ID) Form
To present results of an group research experience:
- The faculty instructor or supervisor should complete the online Group Academic Conference Travel Request Form (link available soon), listing all students who will be presenting research resulting from the group experience. Apply well in advance of the conference date (see deadlines above). Be mindful of the dates of the conference in relation to these deadlines. Scroll all the way to the bottom of the form to hit the “Submit” button; do not uncheck “Send me a copy.” A copy of your responses will appear in your Sent Mail folder.
- Once the proposals are reviewed (on or shortly after the deadline), you will receive email notification from the CURI Director indicating whether your request has been funded and the amount of support you will receive.
Arranging travel:
- In general, you and/or your students are expected to make the arrangements for student airfare, lodging, conference registration, etc. However, if it is a problem for you to incur those expenses up front, you can consult with CURI staff to see whether some reservations may be made directly through the program.
- Faculty and students must *KEEP ALL RECEIPTS* – without receipts, expenses cannot be reimbursed.
To request reimbursement:
- As soon as possible after your return, print out a Travel Reimbursement Form, sign it, and attach all receipts. Students receiving reimbursement must also complete a W-9 Form. Please do not check any boxes on the reimbursement form. Bring or send the forms and receipts to Tory Borovsky in RNS 360.
- Delay in requesting reimbursement may result in the reimbursed funds being recorded as income to the individual by the college.
- Reimbursement requests are forwarded to the Business Office. The weekly deadline for check requests is normally Tuesday (exceptions are weeks with holidays), and checks are delivered to POs on Friday. If individuals have not received a reimbursement by the second Friday after submitting your expenses, please get in touch with Tory Borovsky (borovskt).
Group Academic Conference Travel Request Form – to be submitted by faculty member. (Not yet available – please consult with CURI Director.)
Travel Reimbursement Form
W-9 (Taxpayer ID) Form - required from students requesting reimbursement