Your request will be pending until you complete the remaining steps:

 Academic departments need approval from the Associate Provost and all other departments from their Vice Presidents.

The agreement has highlighted sections, you must drop in the correction information, removed highlights, save as PDF and have the outside group sign. The agreement will be counter signed by the Director of Conferences and Events after you have turned the forms into the scheduler.

Insurance needs:
Prior to the event the out side group must provide the College with a certificate of insurance in a form acceptable to the College which includes:
A) A minimum of $2 million general liability.
B) St. Olaf College must be named as an “Additional Insured” on the certificate.
C) Valid for dates of event.  The Licensee must notify the college 30 days in advance of any changes or cancellation of coverage.

Policy can be purchased through an agent of your choice or through EIIA;  instructions can be found at  http://www.eiia.org/documents/propertycasualty/Special_Events_Instructions_2009.pdf

Upon receipt of the signed waiver, agreement and insurance form your room reservation will be upgraded from tentative/pending to confirmed.