Students – to request reimbursement:
You must have itemized receipts and submit your travel reimbursement request within two weeks of the end of your travel dates.
Complete and turn in the following by EMAILING to curi@stolaf.edu.
- Travel Reimbursement Form (you can list items by category or individually). You may complete the form online and sign it electronically. Download it as a pdf and open it with Adobe to fill out and sign.
- W-9 Form
- All itemized receipts. Itemized means the actual receipt with the items purchased, not just the signed credit card slip. Please email images scanned as pdf files. Please organize the pdf in order of how you list them on your reimbursement form.
- Maximum meal expenses capped at $55 per day.
- This Travel Reimbursement Form must be filled out and submitted electronically to Erin Eltonga (eltong1) within 2 weeks of when the expenses were incurred.
- Include any prepaid expenses on the reimbursement form, indicating how they were purchased.
- Include exact totals from receipts on the form and double check your numbers are accurate.
- Keep your original receipts until you are reimbursed.
- After the reimbursement forms have been approved, you will receive a check via campus mail, unless Accounts Payable has your direct deposit information (this is not the same as the Payroll office for student workers). If you are a student at home, you must indicate “Send Home” on your reimbursement form.
For your reference