Reporting Concerns or Complaints

St. Olaf College is committed to providing a safe, ethical and lawful educational, living and working environment. Members of our community share the responsibility of ensuring adherence to these values and are encouraged to report any concerns to the college including concerns relating to:

• unlawful bias, discrimination or harassment;
• fraud;
• unethical or unprofessional business conduct;
• academic, scientific or research dishonesty or misconduct;
• violation of college policies;
• circumstances of substantial, specific, or imminent danger to health or safety;
• unlawful activities; or
• other inappropriate behavior

If you encounter or become aware of behavior that appears to be illegal, inappropriate, or unethical, there are several ways for you to share your concerns.

Internal Contacts

• For health or safety concerns/emergencies, contact Public Safety (507-786-3666)
• For personnel related issues including student work study matters, contact Human Resources (507-786-3068)
• For student-related concerns, contact Dean of Students Office (507-786-3615)
• For concerns regarding disability accommodations and accessibility contact Academic Success Center (507-786-3288)
• For faculty-related concerns, contact Provost and Dean of the College (507-786-3004)
• For concerns relating to legal compliance or potential legal claims, contact General Counsel (507-786-3894)

Reporting Sexual Misconduct and Sexual Harassment

Allegations of sexual harassment, sexual misconduct, dating or domestic violence or stalking may be made by contacting any of the following:

• Title IX Coordinator: 507-786-3465
• Any member of the Title IX Team
• Title IX online reporting form

Please note: Incidents of sexual misconduct and sexual harassment must be reported to a member of the Title IX team by any staff or faculty member who is not a recognized confidential resource.

Reporting Race and Ethnic Bias Incidents

Reports of incidents of race or ethnic discrimination or bias incidents may be reported to the Dean of Students Office at (507-786-3615). If the conduct is a hate crime, individuals are encouraged to contact Public Safety at 507-786-3666 who can also assist in reporting the crime to law enforcement. In addition to these offices, individuals may also submit a report (anonymously if desired) through this online reporting form. 

External Contacts

Confidential Hotline 866-943-5787 or report.syntrio.com/CCH2442

We recognize that members of the community may not feel comfortable reporting concerns internally. To facilitate reporting in these circumstances, the college subscribes to a service called a Campus Conduct Hotline (“CCH”). This Hotline enables employees or students to anonymously express any questions or concerns about possible violations of college policy or the law. The hotline is operated 24/7 by an independent organization and, if desired, any calls or on-line reports made through this hotline can remain completely confidential.

You can report your concerns toll free by calling 866-943-5787 or by contacting the service on-line at report.syntrio.com/CCH2442. Once you have contacted CCH, here is how the reporting and follow-up processes will work:

• Your call or on-line report will be greeted by a person who makes certain you understand the Campus Conduct Hotline program and how it functions.
• At the beginning of the interview, you will be provided with a randomly generated five-digit case number that you may use to check back for updates and requests for additional information. Be sure to keep a record of this number.
• You will then be interviewed about your question or concern.
• Interviews are not recorded. Whether you choose to provide your name is completely up to you.
• Within one business day of your call, a summary of the interview will be forwarded to the appropriate college official to take corrective measures. Our goal will be to have a response back to you within five business days sharing some information about how the college is responding to your concerns.
• To receive this response, you will need to call back and provide the five-digit case number that was assigned to you. At that time, you might be asked to provide additional information or to check back at a later date for further updates.

Northfield Police – In case of emergency, call 911. Call 507-645-4477 for other reports or inquiries.

Non-Retaliation

St. Olaf prohibits retaliation against anyone who makes a good faith effort to report actual or suspected wrongdoing. In all cases, members of the community should immediately report  concerns when they feel they or some other member of the community are being subjected to unethical, illegal, unsafe, or any other inappropriate activities. In addition, no student, faculty or staff member may be adversely affected for refusing to carry out a directive which constitutes fraud or is a violation of any legal or regulatory requirement.