Advancement and College Communications

St. Olaf College Board of Regents

Advancement & College Communications Committee

Committee Charter

Approved by the Board of Regents June 2017

Mission

The Advancement and College Communications Committee assists the Board of Regents by providing counsel and advice regarding the advancement of the college mission through effective fundraising, constituency engagement and strategic communications.

Roles and Responsibilities

The committee reviews data and metrics it has designated as key indicators in its areas of responsibility; it receives reports from college staff on issues that committee or staff members have identified as important to the advancement of the college mission; and it advises and counsels staff on advancement and college communication matters. The committee makes recommendations to the Board concerning advancement and college communications. 

Composition

The committee shall consist of at least five members, including its ex officio members. The Chair of the Board of Regents and the President of the College shall be ex officio voting members of the committee. The committee chair, and at least two other members of the committee, shall be Regents appointed by the Chair of the Board of Regents. The committee may include one or more non-Regent members appointed by the Chair of the Board of Regents, so long as a majority of the committee members are Regents.

The Vice President for Advancement and the Vice President for Enrollment and College Relations (or the latter’s designee) shall serve as non-voting staff liaisons to the committee.

Meetings and Reporting

The committee normally shall meet at least three times per year, at such times and places as the committee shall determine. Members may participate in any meeting of the committee by means of conference telephone or other form of remote communication that enables persons not physically present in the same location to communicate with each other on a substantially simultaneous basis. A quorum of any meeting of the committee shall consist of a majority of its appointed members for the purpose of taking any action other than adjourning the meeting. If a quorum of committee members is not present, a majority of those present may adjourn the meeting.

The committee chair, in collaboration with the staff liaisons, shall establish the agendas for meetings. A staff liaison shall provide the agenda and any other relevant materials to committee members in advance of each meeting. The committee shall maintain minutes of all its actions and communicate them promptly to the full Board of Regents.

Charter Review

This charter shall be reviewed regularly by the committee, and any proposed changes shall be submitted to the Nominating and Governance Committee for review and approval. The Nominating and Governance Committee shall refer significant changes to the full Board of Regents for review and approval.