St. Olaf College Board of Regents
Artificial Intelligence Committee
Committee Charter
Mission
The Artificial Intelligence (AI) Committee of the Board of Regents supports St. Olaf by bringing the expertise, experience, external perspectives, and networks of its members to St. Olaf’s AI-focused work. The AI Committee serves as a bridge between St. Olaf and the evolving world of artificial intelligence, particularly in business and other sectors beyond higher education. Through this work, the AI Committee helps St. Olaf remain informed, connected, and forward-looking as AI reshapes education, work, and society.
Roles and Responsibilities
The committee draws on the collective expertise, perspective and connections of its members to provide St. Olaf with insights into emerging developments, challenges, and implications of AI, particularly through its partnership with St. Olaf’s Futuring Technologies Committee. The two committees will collaborate to gather, share, and facilitate the flow of knowledge and insights, helping St. Olaf respond thoughtfully and at the pace of change as AI and other emerging technologies evolve.
Reinforce the value of a St. Olaf liberal arts education — Share work-world perspectives and examples that demonstrate the increasing importance of uniquely human capabilities – such as judgment, collaboration, ethical reasoning, creativity, curiosity, communication – as AI transforms the workplace. Articulate how the distinctive capabilities developed through a liberal arts education equip St. Olaf graduates to thrive in a world where humans and AI increasingly work together.
Partner with the Futuring Technologies Committee — Work in close partnership with St. Olaf’s Futuring Technologies Committee. The committees will maintain ongoing, two-way, and timely communication to remain responsive to the rapidly changing AI and technology landscape. A member (or members) of the Board of Regents will serve on the Futuring Technologies Committee, providing a direct connection between the two groups. This ongoing exchange will enable the committees to learn from one another, identify emerging opportunities and challenges, and respond with agility as AI and other emerging technologies continue to evolve.
Bring business and external perspectives to St. Olaf — Provide insights into how AI is evolving and being applied across business and other sectors. Share emerging trends, tools, opportunities, and lessons from organizations that are utilizing AI. Serve as a source of current information about the changing workplace and AI landscape.
Explore the responsible use of AI for the Board of Regents — Identify ways the Board can use AI to complement and enhance its work while maintaining appropriate governance,
Composition
The committee shall consist of at least six members, including its ex officio members. The Chair of the Board of Regents and the President of the College shall be ex officio voting members of the committee. The committee chair or co-chairs, and at least two other members of the committee, shall be Regents appointed by the Chair of the Board of Regents. The committee may include one or more non-Regent non-voting members appointed by the Chair of the Board of Regents, so long as a majority of the committee members are Regents.
The Provost/VPAA shall serve as a non-voting staff liaison to the committee. The Faculty Representative to the Board of Regents shall serve as a non-voting liaison to the committee.
Meetings and Reporting
The committee normally shall meet at least three times per year, at such times and places as the committee shall determine. Members may participate in any meeting of the committee by means of any form of remote communication that enables persons not physically present in the same location to communicate with each other on a substantially simultaneous basis. A quorum of any meeting of the committee shall consist of a majority of its appointed voting members for the purpose of taking any action other than adjourning the meeting. If a quorum of committee members is not present, a majority of those present may adjourn the meeting.
The committee chair, in collaboration with the staff liaisons, shall establish the agendas for meetings. The staff liaisons shall provide the agenda and any other relevant materials, to committee members in advance of each meeting. The committee shall maintain minutes of all of its actions and communicate them promptly to the full Board of Regents.
Charter Review
This charter shall be reviewed annually by the committee, and any proposed changes shall be submitted to the Nominating and Governance Committee for review and approval. The Nominating and Governance Committee shall refer significant changes to the full Board of Regents for review and approval.