Community Life Committee

St. Olaf College Board of Regents

Community Life Committee

Committee Charter

Approved by the Board of Regents on June 2017

Mission

The Community Life Committee provides counsel and advice regarding enrollment; faculty, staff, and student diversity; and student affairs. The committee helps to assure that the character of the St. Olaf community embodies the values and principles articulated in the college mission.

Roles and Responsibilities

The committee reviews data and metrics it has designated as key indicators in its areas of responsibility; it receives reports from college staff on issues the committee or staff members have identified as important to the community; and it advises and counsels staff on community life matters. The committee informs, and makes recommendations to, the Board concerning enrollment, diversity, and student affairs.

Composition

The committee shall consist of at least five members, including its ex officio members.  The Chair of the Board of Regents and the President of the College shall be ex officio voting members of the committee.  The committee chair, and at least two other members of the committee, shall be Regents appointed by the Chair of the Board of Regents.  The committee may include one or more non-Regent members appointed by the Chair of the Board of Regents, so long as a majority of the committee members are Regents.

The Vice President for Mission shall serve as a non-voting staff liaison to the committee.

Meetings and Reporting

The committee normally shall meet at least three times per year, at such times and places as the committee shall determine.  Members may participate in any meeting of the committee by means of conference telephone or other form of remote communication that enables persons not physically present in the same location to communicate with each other on a substantially simultaneous basis.  A quorum of any meeting of the committee shall consist of a majority of its appointed members for the purpose of taking any action other than adjourning the meeting.  If a quorum of committee members is not present, a majority of those present may adjourn the meeting.

The committee chair, in collaboration with the staff liaison, shall establish the agendas for meetings.  A staff liaison shall provide the agenda and any other relevant materials to committee members in advance of each meeting. The committee shall maintain minutes of all of its actions and communicate them promptly to the full Board of Regents.

Charter Review

This charter shall be reviewed regularly by the committee, and any proposed changes shall be submitted to the Nominating and Governance Committee for review and approval.  The Nominating and Governance Committee shall refer significant changes to the full Board of Regents for review and approval.