Outdoor Trip Registration

The St Olaf Outdoor Recreation Program (STORP) recognizes that various circumstances can impact students’ ability to attend activities that require pre-registration. As such, the Recreation team applies the following approach to respect the reality that plans can change while also honoring the financial investment of organizing and facilitating student trips. This policy only applies to trips organized by STORP for which pre-registration is required, as noted within the registration form.

Trip Cancellation by STORP

The Recreation department reserves the right to cancel an event due to low enrollment or other circumstances which would make the event non-viable. If the Recreation department postpones an event, registrants will be promptly notified, and an alternative date will be shared. If Recreation cancels an event, registrants will be promptly notified, and if participants pay a registration fee, a full refund will be issued.

Registration Cancellation by the Participant

Unless expressly stated on the event registration form, the deadline to notify the Assistant Director of Recreation that you can no longer attend an event is three (3) business days prior. Cancellations received after the stated deadline will:

• If no participation fee has been paid, a charge will be incurred to the student’s bursar account for the amount invested in materials/meals for the presumed attendee.


• If a participation fee has been paid, the student will not be eligible for a refund.

Additionally, the above applies to those who choose not to attend an applicable event without advanced communication. Notification of cancellations will be accepted by email (herfin3@stolaf.edu) and must be received by the stated cancellation deadline. Students who cannot attend an applicable event can identify an alternative student to participate in their place without penalty IF there is not already someone on the waitlist. Cancellations due to family emergencies or other uncontrollable circumstances are understandable. In these cases, please connect with the Assistant Director of Recreation.

Pre-Trip Meeting

All participants are required to attend an informational, pre-trip meeting before they can participate in the activity. The pre-trip meeting will be on Tuesday at 6pm the week of the trip. If you are unable to attend the meeting, contact the Assistant Director of Recreation ahead of time (herfin3@stolaf.edu). If you decide not to attend the meeting and do not contact the Assistant Director of Recreation, you will forfeit your spot on the trip and the Registration Cancellation by Participant policies will go into effect.

Event Cancellation Statement

The following statement must be included in all registration forms for STORP events for which this policy applies:

This event is covered by the STORP Event Cancellation Policy. If you can no longer attend this event, please contact our team within 72 hours of the event’s start. Failure to inform us of your cancellation or absence will result in a charge to your student account in order to cover the cost of your attendance.

Students completing the registration form must acknowledge that they have read and understand the policy before submitting their event registration.

Pre-Trip Meeting

All participants are required to attend an informational, pre-trip meeting before they can participate in the activity. The pre-trip meeting will be on Tuesday at 6pm the week of the trip. If you are unable to attend the meeting, contact the Assistant Director of Recreation ahead of time (herfin3@stolaf.edu). If you decide not to attend the meeting and do not contact the Assistant Director of Recreation, you will forfeit your spot on the trip and the Registration Cancellation by Participant policies will go into effect.