Event Setup Request

Please use this form to request any assistance from the facilities team. We appreciate 7-21 days' notice of any set up needs before your event!

Event Name(Required)

Date of Event(Required)

End Date of Event (If Different)

Start Time of Event(Required)

End Time of Event(Required)

Attendance Expected(Required)

Exact number or range (i.e. 20 - 40 people)

Describe Your Event(Required)

Spaces & Rooms Reserved

Please ensure these spaces have been officially reserved in 25Live prior to sending an event work order.
Please press the (+) button on the right to add additional rooms.

Building

Room

Catering Table Requests

Request tables for food placement by Bon Appetit, not for diners/guests

Number

Building

Room

Is there anything else we need to know about the catering table request, if applicable?

If you require more than 30 tables, please note that here

Do you need additional tables?(Required)

(Think check-in table, additional seating, presentations, reception style, etc)

Yes

Non-Catering Table Requests

Note: you will request tables for Catering/Bon Appetit below

Tables

Number

Building

Room

Is there anything else we need to know about the non-catering table request, if applicable?

If you required more than 30 of a given table, please indicate that here as well

Do you need chairs?(Required)

Yes

How many chairs do you need?(Required)

What type of chair do you need?(Required)

Facilities Requests

This is for all your non-table requests. Think about heating, cooling, grill & charcoal, extra garbage cans, campus green needs, etc. For example: Air-handling: keep on until 10pm; Extra garbage cans delivered by 8AM.

IT/Broadcast Media Service Requests

Examples: Microphones, Speakers, Laptops, Projectors, iPads. If there are no needs for this department, please leave the EMPTY/BLANK

Does your event require a specific safety/security plan?(Required)

Yes

Please link your security plan here:(Required)

Public Safety

Please indicate parking needs, buildings unlocked outside of typical operating hours, etc.

Have the schedule already typed up? Upload it here!

Max. file size: 54 MB.

Event Schedule (Detailed)

Start to finish. For Example: 11am Greet speaker, 11:30am Guests arrive, 11:45am Lecture, 1-2pm Lunch, 3pm Event ends, 3:30pm Hosts clean-up, return AV to BC Info Desk. You do not need this if you uploaded a schedule above

Catering Requests

Ensure you have made arrangements with Bon Appetit if you intend to serve food. If you have not initiated a request please do so ASAP.

https://stolaf.cafebonappetit.com/catering/

Request received within 72 hours of event may not be honored.

Marketing & Communications Resources

https://wp.stolaf.edu/brand/resources/

Contact Information

Name of Organizer(Required)

First Last

Is this for a student group?(Required)

Yes

What is the name of the student group?(Required)

Phone(Required)

Email(Required)

Fund

St. Olaf Unit Number (Cost Center)(Required)

The number for budget expenses, listed in Lawson. 010-xxxxx

Activity Code