Performance Review Process

Supervisors — Please send completed forms to performance@stolaf.edu.

All staff working at the college should be given clear expectations at the beginning of the performance year cycle and routine feedback about their performance throughout the year – with written feedback at least once a year.
Performance expectations should be aligned with the college’s Strategic Plan.
The college is undergoing changes to the performance process and this is an iterative process. We value progress over perfection.
Changes will be made as we work towards having the performance process managed in Oracle.

Units should evaluate performance using goals set for the FY23-24 year using existing forms and getting them all submitted by September 30th. As guidelines toward getting this done – please consider the following interim goals (subject to working with your own supervisors and staff).
- Employees write their self-review and forward to supervisor by August 30
- Supervisor writes their review of employee by September 16
- Employee and Supervisor meet to discuss the review
- Supervisor submits to performance@stolaf.edu by September 30

August 2024: As part of the FY24 year-end evaluation, supervisors will also work with their staff to identify goals, competencies and professional development items for FY25 in our new format by September 30.
Ongoing: Supervisors will have routine conversations with staff about their goals, objectives and competencies
January: Supervisor training on performance feedback and reviews
April/May: Year-End Review
- Employees write their self-review and forward to supervisor
- Supervisor writes their review of employee
- Second-level supervisor will review and sign off on Employee’s performance review
- Employee and Supervisor meet to discuss the review
- Send copy of performance review to performance@stolaf.edu
June/July:
- PLT review and agreement to salary adjustments: merit, market, equity
- Final salary decisions written and communicated to staff