• Co-creating groups – Faculty, staff, students, and academic and administrative leaders work with peers in 90-minute working sessions to articulate their vision for “inclusive community” at St. Olaf, and identify actions at every level of the college to help realize it.
• Synthesis  – Faculty-supervised student analysts synthesize the written reports from the co-creating groups and share the results with the campus community.
• Action – The leaders of the Co-Creating initiative work with appropriate individuals, offices, departments, and student groups to respond to the collective vision and action recommendations of the co-creating groups. Some recommendations involve short-term changes that individuals and groups can readily adopt, while others concern longer-term initiatives requiring leadership, support, and coordinated implementation for systemic change.
• Impact  – Information about the actions taken in response to the co-creating group reports, together with early information about the impact of these changes,  is reported back to the campus community.
• Analysis and planning – Each successive Co-Creating cycle is planned in light of the outcomes of the previous cycle.

PROJECT IMPLEMENTATION AND IMPACT

Since January 2021, nearly 75% of St. Olaf students and 90% of faculty and staff have participated in one or more elements of the Co-Creating an Inclusive Community initiative.

• Co-Creating groups – The Co-Creating initiative began with campus-wide anti-racism training in January-February 2021, engaging approximately 75% of the St. Olaf community. Over the remainder of Spring 2021, more than a quarter of currently enrolled students and 90% of faculty and staff participated in one of 85 different Co-Creating groups, meeting with peers to share their experiences, their vision, and their action recommendations for a more inclusive St. Olaf. Members of the Board of Regents and the Alumni Board held Co-Creating conversations as well. Groups were facilitated by trained faculty, staff, and student leaders, who prepared written reports on key themes articulated by the participants.
• Synthesis – During Summer 2021, four student researchers led by a faculty member in Sociology/Anthropology coded and summarized the Spring 2021 Co-Creating group reports, using the DEI Theory of Transformation to classify the main themes. Their findings were shared with the St. Olaf community in a September 2021 virtual Community Forum attended by more than 50 students, staff, faculty, and alumni, followed by a written report available here:

Spring 2021 Co-Creating Group Reports – Executive Summary

Spring 2021 Co-Creating Group Reports – Complete Analysis

• Action and impact – A wide variety of institutional-level actions were prompted by the Spring 2021 Co-Creating group reports. Examples include:
  • Expanded DEI professional development for faculty and staff during 2021-22 offered by the Vice President for Equity and Inclusion
  • Expanded Heritage Months programming
  • Development and implementation of a flexible work policy and the re-establishment of the Benefits Advisory Committee
  • A faculty/staff professional development series on “Can St. Olaf be Lutheran and Inclusive?” offered in January 2022 and repeated in June 2022
  • The development and launch of the May 2022 Diversity, Equity, and Inclusion Symposium
  • The establishment of faculty, staff, and student DEI awards
  • The creation and staffing of a new Employee Engagement and Experience Specialist position in Human Resources, focused on onboarding, professional development, and inclusion
  • The purchase of institutional memberships on job boards focused on recruiting BIPOC staff and faculty
  • Significant enhancements to the student employment experience, affecting recruitment and hiring, compensation, training, supervision and mentoring, and relationships with co-workers, together with the launch of an “Equity and Inclusion in the Workplace” workshop for student workers
• Analysis and planning – In addition to prompting these institutional-level actions, the Spring 2021 group reports led to the launch of a new Co-Creating cycle at the department/office level. In Fall 2021, following training with the Vice President for Equity and Inclusion, the Co-Creating facilitators began meeting with individual departments and offices to review the reports from the Spring 2021 Co-Creating groups involving their own team members and to identify next steps within their units.

Co-Creating an Inclusive Community Initiative

Actions and Accomplishments

Some of our actions and accomplishments include:

Enrollment and College Relations

• Established working group of faculty and staff to build out a support network for Native students
• Created College 101 YouTube series for prospective students and families developed by Marketing and Communications and Admissions

Advancement

• Interim Vice President for Equity and Inclusion is now a standing member of the Gift Acceptance Committee
• Engagement in a monthly DEI discussion (Piper Center)
• Collaborate with the Taylor Center to offer a series of alumni panel conversations related to identity and career
• Engagement of alumni of color from the 890s during an exclusive event

Business/Finance Office

• Support international students from a tax and compliance standpoint
• DEI topic during monthly staff meeting
• Review policies and procedures to ensure the language is inclusive and that unconscious bias is not being reflected in the work that we do

Chemistry

• Created DEI Faculty Group
• Reviewed course descriptions to confirm language is inclusive

Education

• Created formal structures to gather input and listen to students (google feedback from and a student group representative who serves a faculty /student liaison

Human Resources

• Conducted training for student employment supervisors and students on how diversity, equity, and inclusion function in the workplace
• Reconstituted the membership of the Benefits Advisory Committee
• Inaugurated the Staff Advisory Committee which is working on improving equity and inclusion among staff
• Taking particular care in handling accommodations for colleagues with disabilities, holding thoughtful conversations to support these colleagues

Music

• Increased outreach to broaden applicant pools in tenure track searches
• Added African American Song Literature course to curriculum

Philosophy

• Redesigned the Philosophy major
• Hired new faculty and empower students from underrepresented backgrounds

Smith Center for Global Engagement

• Conducted DEI Training for faculty and students participating in study abroad
• Revised housing placement and accommodations procedures to assure inclusion
• Participated in Team professional development training on DEI

Student Life

• Performed a climate survey for student employees (Recreation Department)
• Created a newsletter to increase transparency (Public Safety)
• Organized bus trips to the Global Market to help students buy food from different cultures
• Increased diverse representation on hiring teams for staff