Title: Technology, Library Resources and File Management After Employee or Emeriti Death
Effective Date: 12/2022
Issuing Authority: Information Technology and the Libraries
Program Coordinator: Chief Information Officer, Libraries and IT
Last Updated: 12/2022
Purpose:
The purpose of this policy is to inform employees and emeriti about digital files and other College technology, library resources, and account access at time of their death.
Scope:
This policy applies to all employees and emeriti.
Policy:
Upon the death of a St. Olaf employee or emeritus and after Human Resources’ updating of the deceased’s status in the HR system, the deceased’s account is automatically disabled. No efforts will be made to retrieve files, and family members will not be granted access. Employees and emeriti are strongly encouraged to transfer personal files from their St. Olaf account to a private Google account.
At an appropriate interval, staff will reach out to the family to collect any library materials that have been checked out as well as any other College-owned devices or equipment.