Employment Paperwork

    All Student Employment paperwork is available in Oracle after you receive a job offer. Under the “Me” tab, find the “Journeys” tile to access your Student Checklist.

    All student employees MUST have the following before beginning work:

    Job Offer

    You must receive and accept a formal job offer in the Oracle system. You will be notified of your job offer in an email sent from “St. Olaf Recruiting” with the word “Congratulations” in the subject line.

    How to Accept a Job Offer

    • Log in to Oracle.
    • Go to the “Me” tab and select the “Journeys” tile.
    • Click on the Journey with the title matching the job offer that you would like to accept.
    • Sign the offer in the first task of the Journey and submit.

    Time Card

    Accessing Your Time Card

    Note: You will NOT be able to see your new assignment in your time card until your Start Date.

    To access your new assignment on your time card:

    • Go to the “Me” tab and select the “Time and Absence” tile.
    • Click on “Current Time Card.”
    • Double-click the first box under “Assignment Name” and click the dropdown menu to see all of your active assignments. 

    If your new assignment is not listed, double-check your start date. If you have begun work and you still cannot see your new assignment, reach out to the Student Employment Office at studentwork@stolaf.edu.
    Further instructions for completing and submitting your time card can be found on the Student Payroll website and in the Payroll Oracle Guides.

    Completed Form I-9

    Form I-9 is the form the U. S. government uses to establish your authorization to work in the United States. To complete your Form I-9, you must complete BOTH Section 1 and Section 2.

    Section 1 of Form I-9

    You must complete ‘Section 1’ of the Form I-9 through your Student Checklist.

    Section 2 of Form I-9

    To complete Section 2, you must come in person to the Student Employment office, located in Tomson Hall 290, any time during business hours with the required identification documents. View the list of acceptable documents.

    You must provide either:
    [1] one item from List A; OR [1] one item from List B and [1]one item from List C.)
    Note: Documents must be original, NO photos or copies accepted.

    Workplace Expectations Agreement

    You must sign the Workplace Expectations Agreement through your Student Checklist. This document explains items for disciplinary action, disciplinary procedures, and required referrals. To learn more, see Student Employment Handbooks.

    Confidentiality Agreement

    You must sign the Confidentiality Agreement through your Student Checklist. This document explains expectations for accessing, handling, and discarding confidential information. To learn more, see Student Employment Handbooks.

    All student employees MUST complete the following before the end of their first week of work:

    Payroll Forms

    You must complete the following payroll forms through your Student Checklist:

    • Federal W-4
    • Minnesota W-4
    • Payment Elections

    Further instructions for completing and submitting your tax forms and making payroll elections can be found on the Student Payroll website and in the Payroll Oracle Guides.

    Need help with your Student Checklist? See Oracle Guide for Students in Student Employment