Student Employment – St. Olaf College

Welcome to Student Employment!

St. Olaf employs nearly 2,000 eligible students each year through the student employment program. These experiences provide students with the opportunity to gain professional skills and build relationships while earning money toward their higher education expenses.

Students with questions about their Federal Work-Study eligibility or work award should contact the Financial Aid Office at (507) 786-3019.

Oracle Account Login

Explore Student Job Opportunities

Use an existing Oracle account or your St. Olaf email account to apply.

Student Job Board

We recommend that First Year students look for opportunities with the following departments:
Admissions – Annual Giving – Athletics – Bon Appetit (St. Olaf Food Service) –
Lion’s Pause (a student-run dining and events venue) – Recreation – Residence Life

Oracle Guides

View Guides and Video Tutorials for the Oracle system.

Oracle guides

AskHR Help Desk

Questions about Student Employment? Log a Ticket Here.

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Student Employment Process

As a student worker at St. Olaf, you will need to verify your work award status, apply for jobs, accept a job offer, complete required paperwork, engage in training, and fill out a time card for hours worked. See more information about each of these steps here.

In order to participate in the student employment program at St. Olaf, students must have a work award. A work award is offered to students as part of their financial package and is determined annually by the FAFSA.

First, identify if you have a work award assigned for the academic year. Students can do this by accessing SIS (the Student Information System) and following the steps listed below.

Go to SIS.
Click Financials.
In the drop down menu in the upper right corner, select ‘financial aid online’ and click the green ‘GO’ button.
Click ‘connect to faid.stolaf.edu’
Using the menu in the upper left hand corner, select ‘Award Details’
Scroll to bottom under “student employment” – If an award is listed, a work award has been assigned and accepted. If no award is listed, check from the previous dropdown menu to determine if an award is offered AND accepted. If no award is offered, the student must contact financial aid to request a work award.

If you do not have a work award assigned, you may make a request with Financial Aid (finaid@stolaf.edu) to have a work award added. If your financial profile does not allow for a work award to be added, you will NOT be eligible to participate with the student employment program.

The following items are REQUIRED before you start your job.

After accepting a job offer, you will need to log in to Oracle, find your Journeys tile, and complete the Student Checklist.

Complete Section 1 of your MANDATORY Form I-9 online through the Student Checklist found under the Journeys tile.
Schedule an appointment with HR to present your documents and complete Section 2 of your Form I-9 within 3 days of your start date.
- IMPORTANT: You MUST complete Section 2 of your Form I-9 with HR within 3 days of your start date according to federal law.
- IT IS AGAINST FEDERAL LAW TO WORK WITHOUT AN I-9 FORM ON FILE
Sign the Student Workplace Expectations Agreement and Confidentiality Agreement through the Student Checklist found under the Journeys tile.
Complete all steps for Payroll, including W-4 Federal and MN and Payment Election, through the Student Checklist found under the Journeys tile.

Please visit the Employment Paperwork Webpage to learn how this paperwork is completed in the system.

Hiring managers will provide onboarding and training based on the work environment and the needs of the particular department. Possible training requirements include various safety trainings, driving training, FERPA training, and training on the protection of minors.

Onboarding and Training assigned to you can be found on Oracle under your Journeys tile on your Student Checklist.

Those who are new to student employment:
When you have secured a position, you will be granted access to your Oracle account, the campus-wide EIS where student employment is housed. You will log hours worked.

There are two ways of getting paid:

Apply earnings towards your student account
Direct deposit

To make your choice or to change your payment method: See the Payroll Oracle Guides.

Students currently working:
You already have access to and can use single sign-on to access your profile.

Login – to log hours for each job and view the available work award on file
Payroll Information – to view pay dates, pay rates, payment options, etc.
Payroll Oracle Guides – to view instructions for all payroll-related actions in Oracle.

REMINDER:

Your timecard will not be available to you until your identified “effective start date” which was the date was listed in your offer. Please check to make sure your timecard is available to your BEFORE you begin working.

Student Employment Wage Structure

The Student Employment wage structure was created to move towards equitable and fair compensation for work on- and off-campus. The College makes recommendations for wages in a three-tiered model based on job type, skills required, and leadership or supervisory roles. In addition, Food Services’ positions, which have the highest wages on campus, are assigned wages with an added step-in-grade model for returning employees.

While student workers can expect to make the minimum wage listed for entry-level workers in the Standard Wage Scale, wages above that amount are assigned at the discretion of the hiring manager based on each individual department budget.

(AY 25-26, SU 26) Standard Wage Scale

$11.75/hr – Entry-Level: All jobs and roles that are entry-level and require only basic skills to perform tasks.

$12.25/hr – Mid-Level: All jobs and roles that require some level of experience or skill above entry-level positions. These roles require higher level skills and/or include supervisory or leadership responsibilities.

$12.75/hr – High-Level: All jobs and roles that require a higher level of experience and/or skills beyond mid-level positions. These positions are supervisory, managerial, and/or top leadership positions.

The Federal Work Study and State Work Study program requires that at least 7% of federal financial aid funding be allocated towards community service employment. St. Olaf College has partnered with organizations in the Northfield community to facilitate the Community Based Work Study (CBWS) program. This program provides students with financial aid assistance through real-world work experiences and personal and professional growth with community organizations and provides partners with the opportunity to help cultivate the next generation of civic leaders.

Student Information:

Students must have been awarded either a Federal Work Study (FWS) or State Work Study (SWS) award type.
Starting wage for CBWS positions is $15.00/hour. Some positions are higher to align with the pay scale of the partner organization. Students who are invited to return to the CBWS program in subsequent years receive an annual wage increase.
For more information and to view open positions, see the Student Guide to the Community Based Work Study page.

Partner Information:

Organizations must serve the general public and be a non-profit organization or entity.

Organizations must contribute 25% of the wages for all non-tutoring positions.
For more information, see the Partner Guide for Community Based Work Study page.
Questions or interested in becoming a partner? Please email Alyssa Melby, Program Director for Academic Civic Engagement and CBWS, at melby1@stolaf.edu.

Formula:

(Current Work Award / Weeks remaining in AY) / Current Rate of Pay = Hours per week necessary to satisfy work award

(If have multiple jobs, may need to use average of all wages; available hours per week is applied for all jobs combined.)

Example:

($3500/ 30 wks) / $12.25 per hr = 9.46 hours

Note: Weeks per academic year may change depending on weeks remaining in the academic year. Total work award is dependent on specific individual financial aid profile. Maximum number of hours allowed is 20hrs/wk while classes are in session.

Student Employment Policies

See the current Student Employment Handbook and information about important Student Employment policies here:

How do I know if the new Earned Sick and Safe Time law impacts me?

A St. Olaf employee is eligible if they:

Work at least 80 hours in the 12-month calendar year for an employer
Are not an independent contractor or federal employee

Who is not impacted by the new Earned Sick and Safe Time law?

Time off for St. Olaf faculty and exempt employees (such as professional and salaried staff) have existing sick time plans which can continue to be utilized – but the new state law requires that we now separately accrue and report this earned benefit. At St. Olaf, the scope or reason to take time off is expanded but is not tracked the same as non-exempt staff, halftime staff and working students.

How much sick and safe time can employees earn with this new benefit?

An employee earns one hour of sick and safe time for every 30 hours worked and can earn a maximum of 48 hours each year.

Under the new law, what can earned sick and safe time be used for?

An employee’s mental or physical illness, treatment, or preventive care
The mental or physical illness, treatment, or preventive care of an employee’s family member
Absence due to domestic abuse, sexual assault, or stalking of an employee or their family member
Closure of an employee’s workplace due to weather or public emergency or closure of their family member’s school or care facility due to weather or public emergency; and
When determined by a health authority or health care professional that an employee or their family member is at risk of infecting others with a communicable disease

Which family members are included?

Employees may use earned sick and safe time for the following family members:

Their child, including foster child, adult child, legal ward, child for whom the employee is legal guardian, or child to whom the employee stands or stood in loco parentis (in place of a parent);
Their spouse or registered domestic partner;
Their sibling, stepsibling, or foster sibling;
Their biological, adoptive or foster parent, stepparent, or a person who stood in loco parentis (in place of a parent) when the employee was a minor child;
Their grandchild, foster grandchild, or step-grandchild;
Their grandparent or step-grandparent;
A child of a sibling of the employee;
A sibling of the parents of the employee;
A child-in-law or sibling-in-law;
Any of the family members listed in 1 through 9 above of an employee’s spouse or registered domestic partner;
Any other individual related by blood or whose close association with the employee is the equivalent of a family relationship; and
Up to one individual annually designated by the employee.

How do I know if I am employed by St. Olaf?

Please check your payslip or bank deposits. If you are an employee of the college, your pay stub will be from “St. Olaf College.”

How can I document and track my time off?

You can find your current accrued ESST on your payslips. On your Oracle profile, go to the Pay tile and then select My Payslips.

You can also find your accrued ESST in your Oracle account. On your Oracle profile, go to the Time and Absences tile. Under your primary assignment, you will be able to view your accrued ESST under Absence Balance.

How much sick and safe time can employees earn with this new benefit?

An employee earns one hour of sick and safe time for every 30 hours worked and can earn a maximum of 48 hours each year.

All workplaces should be free from harassment and discrimination where employees are treated with respect and dignity. If you have experienced or witnessed concerning behavior report them to the Director of Equal Opportunity:

Pamela McDowell

mcdowell@stolaf.edu

507-786.3465

Tomson Hall 181

Nondiscrimination policy

Sexual Harassment policy

Getting Support

Make a Report to the College

Student Employment as an F-1 Student

Are you an international student with F-1 visa status? Find answers to frequently asked questions here:

With an F-1 visa, you CANNOT:

Work more than 20 hours a week when classes are in session (full-time work is permitted during official school breaks over one week long)
Work off-campus (Curricular Practical Training authorization may be obtained after one year of full-time enrollment on the same SEVIS record.)

**It is the responsibility of each international student to ensure they do not violate their F-1 status by working illegally while in the United States.**

Professional Development

The Piper Center can provide support with creating your resume and writing cover letters. St. Olaf College and the Northfield Public Library have also partnered to provide students, staff, and faculty with access to the LinkedIn Learning library. See more information about these professional development opportunities here.

Meet with a Peer Advisor and Career Coach in the Piper Center to better prepare for your St. Olaf Student Employment.

We have a Peer Advisor team of 20+ juniors and seniors who can support you with your resume, cover letter, and general career questions. Stop by anytime between 8:30am – 5pm Monday through Friday.

Our career coaches are available on an appointment basis to guide you in your career exploration or provide you with a second round of advice on your resume and cover letter after meeting with a Peer Advisor. Career coaches are also available for drop-in hours on a rotating basis from 3-5 pm, Mon-Fri.

If you do not have a Northfield Public Library card, please complete this registration form to obtain access. Your information will be forwarded to the library, after which a library card number and pin will be emailed to you directly.

Please use this link to log into your LinkedIn Learning account using your library card number and pin.

Please visit the Northfield Public Library services website for other services available with your library card digital access.

Resources and FAQs

Have questions about Oracle or Transportation to off-campus jobs? Check out the resources here.

Transportation information can be found here – Getting Around Northfield

Campus-Go

Oles-Go provides daytime transportation in Northfield for students to get to volunteer, medical appointments, pharmacy trips, or work locally. This is not intended for shopping or other personal trips. To access the shuttle, students should contact the driver at 507-301-4818 roughly 20-30 minutes before they wish to be picked up at either Buntrock Commons, or the stop on St. Olaf Avenue. The driver will then work with the student on a plan to return to campus. This service is free to students with a St. Olaf ID.

Hiawathaland Express Bus

The Hiawathaland Express bus is a public, shortened route (compared to the Blue and Red Hiawathaland routes) that is free to ride with a St. Olaf ID. The Express bus is most commonly utilized to access shopping, dining, and the movie theater and runs Monday – Saturday, 3:00 PM – 10:00 PM and Sunday, 11:00 PM – 2:00 PM.

Hiawathaland Transit and Dial-a-Ride Service

Hiawathaland Transit is public transportation, providing daytime transportation services to locations within the city limits of Northfield. Hiawathaland Transit has established routes that service the majority of the city limits. Riders may get on the route at their own discretion. Please see map for route stop locations and times. Normal route service is free with a St. Olaf ID.

A Dial-A-Ride bus is also available in Northfieldf for stops outside of the regular Red and Blue routes. St. Olaf students can pick up Dial-A-Ride tokens from the Office of Student Activities for $1.75. To schedule a ride, call the dispatch center at (866)-623-7505 between the hours of 5:00 AM and 7:00 PM Monday through Friday or between 7:30 AM and 4:00 PM on Saturday. Hiawathaland Transit recommends riders make a reservation 24 hours in advance.

Hiawathaland Faribault-Northfield Connect

Hiawathaland Transit established a direct route between Northfield and Faribault City Halls. The route has a one-way ride fee of $3.50. Rides can be paid in exact change or using a token that can be purchased at City Hall, Cub Foods, and the Just Foods Co-op.

Contact Us:

Feel free to reach out to the offices listed here with any questions regarding student employment, necessary forms, payments, and job searching!

Student Employment

E: studentwork@stolaf.edu

In-person and virtual appointments are available upon request.

Luke Wood, Student Employment Administrator

Scope: Student Employment program administration

P. 507-786-3611 |E. wood28@stolaf.edu | Tomson Hall 180

Nicole Taynton, Student Employment Coordinator

Scope: Student Employment program administration

P. 507-786-3480 |E. taynto1@stolaf.edu | Tomson Hall 180

Supervisor Resources

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Levels	1yr	2yr	3yr	4yr
Entry	$13.50	$14.00	$14.50	$15.50
Mid	$14.50	$15.00	$15.50	$16.00
High	$15.50	$16.00	$16.50	$17.00