Student Payroll

  • Business Office
  • Payroll
  • Student Payroll

Oracle Time & Absence

Please ensure you are entering your time as you work. Timecards need to be submitted by Friday after your last shift on the last day of the pay period. This will allow time for your supervisor to approve the timecard by Monday at noon the week of the pay date.

oracle Login Oracle Reference Guides
Student payroll Reminders

Payroll Schedules

Student 2024-25

Pay periods beginning December 23, 2024 and going forward will be entered in Oracle.

Please ensure you are entering your time as you work. Timecards need to be submitted by Friday after your last shift on the last day of the pay period. This will allow time for your supervisor to approve the timecard by Monday at noon the week of the pay date.

If you miss entering time please refer to the guides or reach out to payroll@stolaf.edu for assistance.

Policies and Procedures Visit for more information
Forms Downloadable forms available – You are encouraged to use Oracle.
Contact Payroll Questions? Contact us at payroll@stolaf.edu

Pay Statement

Please review your payslips. If you believe there is a discrepancy please reach out to payroll@stolaf.edu right away so we can address any inconsistencies with you.

You can view your pay stub through the Student Information System (SIS) through payrolls paid through December 29, 2023. Beginning January 2024 and going forward, all pay statements, W-4 changes, direct deposit, and tuition deduction will be done through Oracle.
Please note: you need to be signed onto your St. Olaf email and enter your username and password to obtain access.
SIS LOGIN   ORACLE LOGIN ➤

TAX INFORMATION

Electronic W-2 Consent

Calendar year 2024 and 2025 W-2 documents can be accessed via Oracle or ADP once available.
Please review these instructions for information on how to view and download your W-2 AFTER you are notified the form is available.

Your W-2 can be accessed through Document Self Service for calendar year 2023 and earlier once you are notified of their availability.

Electronic Consent Disclosure

Completing Form W-4 income tax withholding

The Payroll Office cannot advise you on what to claim for your income tax withholding. Please review these instructions for further guidance and resources.

Please review these instructions if you elect to claim exempt on your IRS and Minnesota W-4.

Unemployment Insurance Benefits and Student Work (academic and summer)

The State of Minnesota considers work performed as a student employee as “Non-covered employment” and is not eligible to be included in any claim for unemployment benefits. Visit this page for more information.

FICA Exemption

In order to be eligible for the FICA Exemption, a student must be enrolled and regularly attending classes in at least half time of credits for that semester. The employee-employer relationship must be primarily educational. If a student is registered for the following semester, the student will be eligible for the FICA exemption if the break is less than five weeks. If a student works during a school break of more than five weeks, the student will not be eligible for a FICA exemption if the student is not attending classes during the break. This information can be found on the IRS Revenue Procedure 2005-11, page 14.

INTERNATIONAL STUDENT INFORMATION

Glacier

Nonresident Alien Tax Compliance System

St. Olaf College uses Glacier software to capture your residency status for tax purposes, determine treaty exemption status, create the 1042-S tax documents and assist with actually filing nonresident alien taxes.

Setting up your Glacier account

Treaty exemptions need to be renewed every calendar year. You will receive email reminders in December from Payroll as well as the Glacier software when you will need to complete this process.

Treaty Renewal Process

Other Information

Please contact Amanda Weber weber5@stolaf.edu with any questions.