Faculty/Staff Payroll

Employee Self Service

Employee Self Service

Employee Self-Service allows you to view your pay statements, use a payment modeling tool, update direct deposit information, view leave balances and more. Please note: you need to be signed onto your St. Olaf email and enter your username and password to obtain access.
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Time Entry System

Time Entry System

Please ensure you are entering your time as you work. Time cards are due before Noon on Monday before the pay date.
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Instructions ➤

2021-22 Payroll Schedules

Documents

W-2 Forms

Your W-2 can be accessed through Employee Self Service once you are notified of their availability.
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Viewing Your W-2

Pay Statements

Effective July 1, 2019, Minnesota enacted the Wage Theft Law with new requirements for pay statements. Please contact Payroll if you are in need of a copy of any pay statement with the additional detailed information.

News & Updates

Leave Reporting for Exempt Staff

September 1, 2021

  • Frequently Asked Questions.
  • For reporting your used vacation days in order for payroll to calculate your beginning balance please complete this worksheet.
  • The help guide for recording your time away in Time Entry System (TES) will be available and emailed to all eligible staff in mid-September 2021.

June 1, 2021 Communication:

  • This system will be similar to the Time Entry System (TES) that is used for hourly employees.
  • Exempt employees will be required to record their time away from work in either half-day or full-day increments within 5 business days following the end of the month.
  • Exempt employees will record their time away from work using categories similar to those used for hourly employees (i.e. vacation, sick leave, etc.).
  • Managers will be required to confirm what is reported by their direct reports within 10 business days following the end of the month.
  • Employees will accrue vacation based on their anniversary date.
  • Employees will no longer lose remaining vacation days not used by their anniversary date but will stop accruing vacation once they have reached a maximum balance of 22 days, prorated based on FTE.
  • Employees will be able to go into a negative balance, up to half of their annual vacation allotment.
  • Employees will continue to be paid out for vacation days that have been accrued, but not taken, should they leave the college.
2020 W-4 Changes

The IRS has now released Form W-4 for 2020. This is very different from 2019 and prior years due to the tax law change that took place in 2018. The IRS is not requiring all employees to complete the revised form and has designed the withholding tables so that they will work with both the new and prior-year forms. However, anyone making withholding changes in 2020 or hired in 2020 will be required to use the new form. The IRS no longer recognizes the allowance (1, 2, 3, etc.) but instead a dollar amount to claim dependents or other adjustments. The new Form W-4 also asks questions related to other income. Please remember everything in payroll is completely confidential and would not be shared with anyone at any time. We strongly suggest utilizing the IRS Withholding Estimator. This tool will help you better gauge what to enter on the W-4. Due to the Federal change, no longer recognizing the allowance, in order to make changes to your Minnesota tax withholding you will be required to complete a Minnesota Form W-4.

As always, we are not able to advise anyone on what to claim for your taxes. You will want to utilize the W-4 worksheet provided, the IRS Withholding Estimator or your tax professional.