Faculty & Staff Payroll

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Self-Service

Employee Self-Service will be available to view your pay statements for anything paid December 22, 2023 and earlier.
Beginning January 2024 and going forward, all pay statements, W-4 changes, direct deposit, benefits, will be done through Oracle.
Please note: you need to be signed onto your St. Olaf email and enter your username and password to obtain access.
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Policies and Procedures Visit for more information
Forms Downloadable forms available – You are encouraged to use Oracle.
Stipend Honorarium Request St. Olaf Exempt Employees Only

Oracle Time & Absence

Please ensure you are entering your time as you work. Time cards are due before Noon on Monday before the pay date.
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Payroll Schedules

Hourly staff
Salary Monthly

Student

Documents

W-2 Forms

Your W-2 can be accessed through Employee Self Service for calendar year 2023 and earlier once you are notified of their availability.

Calendar year 2024 W-2 documents can be access via Oracle or ADP once available.

Electronic W-2 Consent
Opt-In instructions to View
Viewing Your W-2

Pay Statements

Effective July 1, 2019, Minnesota enacted the Wage Theft Law with new requirements for pay statements. Please contact Payroll if you are in need of a copy of any pay statement with the additional detailed information.

News & Updates

Oracle
Effective December 16, 2023 all time and absences, pay statements, W-4 withholding, direct deposit and 2024 and future W-2s will all be found in Oracle.

2020 W-4 Changes

The IRS has now released Form W-4 for 2020. This is very different from 2019 and prior years due to the tax law change that took place in 2018. The IRS is not requiring all employees to complete the revised form and has designed the withholding tables so that they will work with both the new and prior-year forms. However, anyone making withholding changes in 2020 or hired in 2020 will be required to use the new form. The IRS no longer recognizes the allowance (1, 2, 3, etc.) but instead a dollar amount to claim dependents or other adjustments. The new Form W-4 also asks questions related to other income. Please remember everything in payroll is completely confidential and would not be shared with anyone at any time. We strongly suggest utilizing the IRS Withholding Estimator. This tool will help you better gauge what to enter on the W-4. Due to the Federal change, no longer recognizing the allowance, in order to make changes to your Minnesota tax withholding you will be required to complete a Minnesota Form W-4.

As always, we are not able to advise anyone on what to claim for your taxes. You will want to utilize the W-4 worksheet provided, the IRS Withholding Estimator or your tax professional.