Contracts

I need a contract!

Do you want to bring a speaker, musician, comedian, or other outside talent to campus? You’ve come to the right place! Read more about the contracting process below. Ready to start the process? Click on the button and complete our online form!

Fill out the Contract Request form

DSC_0227
Why do we do contracts?

Many student organizations bring speakers, musicians, and other performers to campus. In order to do this, we create a contract. Setting up a contract allows for St. Olaf and the outside talent to agree to terms that are mutually beneficial. A minimum of four weeks is needed to complete this process. Events requested within four weeks will need to identify a new date or will not be able to occur. Contracts can take time and the four-week window allows us time to finalize contracts. Additionally, we cannot pay talent for their services without a contract. Students may not enter into agreements with any non-St. Olaf entities and all legal agreements must be reviewed and signed by personnel authorized to sign on St. Olaf College’s behalf.

885791_10152836495246724_3441415642277117597_o
What do contracts pay for?

Contracts primarily cover payment for the individual’s (or group’s) services (a lecture, music performance, juggling act, etc). Some contracts also cover costs associated with lodging, travel to and from St. Olaf, and food. This is called a “Travel Buyout” or an all-inclusive contract. St. Olaf does not pay for hotels, airfare, or other travel costs directly, so we work with organizations and the outside talent to agree upon contract amounts that include those fees. If you have questions about contracts, please reach out to the OSA!

Make sure to contact the Office of Student Activities before discussing logistics for your upcoming event with outside talent. Once you’re ready with all the proper information, fill out the form below and a member of the OSA will be in contact with you shortly!  Remember, this form needs to be filled out at least four weeks in advance to allow for a contract to be made.