Student Organization Finances

How does my organization request money?

SGA Funding Request

Recognized student organizations can get money by requesting it through a funding branch of SGA. DISC, SOC, and VN all accept funding requests from organizations that fall under their purview. In general, the process is as follows:

• Prepare and submit an estimated itemized budget for all supplies and other associated costs. Note: Funding requests must be made for specific events and initiatives.
• Attend a meeting of your organization’s funding branch. You will likely be asked questions about your funding request and the branch’s membership will vote to approve, amend, or deny your request.
• If your funding request is approved, the money will be transferred into your organization’s Lawson account.

Fundraising

When submitting funding requests, SGA branches will often ask what other methods you plan to use to raise money in addition to receiving funds from branches. We have created a webpage dedicated to helping student organizations host successful fundraisers.

How do I use my organization’s money?

Presence

It is important to maintain a consistent understanding of where your organizational funds are at. Student organizations manage their funds through Presence Finance. Our website has information about the financial forms and Presence video tutorials for your review.

Lawson

A second resource for budget management is Lawson. To check, log in to Lawson Budget Reporting and navigate to your organization. Feeling stuck? Take a look at our Lawson guide.

Credit Cards & Amazon

If you’ve completed OrgEssentials, you are able to check out a credit card from the OSA. If your supplies can be acquired from Amazon, we will place an order for you. To check out a credit card or place an Amazon order, a member of your organization with Presence finance access must complete an expenditure request form.

Check Requests

A check can be used to pay an invoice or outside talent. To request a check, student organizations must fill out an expenditure request form.  Contracts are often paid using checks that are funded by your student organization as well.