In order to travel, you need to ensure your organization has sufficient funds. Fundraisers and SGA funding requests are both great ways to deposit money into your Lawson account to be used for travel. When budgeting for your travel, be sure to consider things like travel costs, meal costs, and any registration fees that may need to be paid. It is also common to have organization members contribute part of their travel costs. In doing so, we encourage organization leaders to implement an equitable process to remove barriers to access for students.
Student Organization Travel
How to Travel: Step by Step
Mileage can be reimbursed (at the College rate) if you are driving a personal vehicle. For this, you need to fill out a reimbursement form and print a map of your trip. If you are reimbursing other travel costs, you will need attach receipts to the form. Your organization must have sufficient funds in your Lawson account to be reimbursed. All forms must be signed by OSA staff.
Students are expected to act in ways that align with St. Olaf’s Code of Conduct and represent the College in its best light. Student conduct policies found in the Student Handbook still apply while students are traveling away from campus with a student organization.
Traveling with Advisors
Staff/advisors are not required to travel with student organizations, nor are they prohibited from doing so. Each department on campus may have its own policy about accompanying students. However, it is strongly encouraged that advisors know as much about the trip as possible.