Timeline
Please allow at least one full work week to process an Off Campus Filming request once all the necessary information has been acknowledged and received by the college.
Process
- Submit a formal ask through your Events Representative or Marketing & Communications at marcom@stolaf.edu. Include:
- A summary of your request
- Medium of capture (photography, filming/motion picture, audio)
- Desired date and space of filming
- Who is being filmed
- Name of St. Olaf employee(s) who you have been in contact with
- When and where will the final production be shown
- Purpose for submitting a request
- A Certificate of Insurance (COI) is provided from the requestor. The Certificate of Insurance must name “St. Olaf College” as additional insured and must show evidence of Comprehensive General Liability insurance in amounts not less than $1,000,000 per occurrence and $1,000,000 in the aggregate or a combined single limit of $1,000,000.
- A formal contract outlining the production and use of all imagery captured as part of the production must be signed.
- Use of St. Olaf brand and marks need to be approved by Marketing & Communications
Non-Commercial Productions
Non-commercial productions do not require completion of a filming agreement. Non-commercial productions include requests for:
- Personal use, such as outdoor filming/photography for graduation photos, engagement or wedding photos.
- News use. News organization inquiries can be directed to the Director of Public Relations.
- Use by campus units as part of official business (Examples: marketing campaigns, social media videos for official pages, or instructional videos).
- Note: a written agreement (contract for professional services) between the service provider/vendor and St. Olaf unit is required.
Contact Information
- On-campus partners: fill a photo request form and reach out to photorequests@stolaf.edu if you have any additional questions.
- On-campus event: connect with your St. Olaf College events representative or events@stolaf.edu.
- Reporters and journalists: contact the Director of Public Relations at dodge2@stolaf.edu and review our media relations guidelines.
- St. Olaf Athletics: review Name, Image, and Likeness and contact the Assistant Athletic Director for Strategic Communications at abdellam@stolaf.edu.