For Faculty-Tk20

You will find directions on this page for using Tk20. If you have additional questions that cannot be answered from viewing the podcasts or reading the directions here, please contact the Director of Assessment, Heather Campbell (campbelh@stolaf).

To login to Tk20, visit this login page: https://tk20.stolaf.edu/campustoolshighered/start.do

For Education Department Faculty/Student Teaching Supervisors

For Faculty: Helping Students File Course Update Forms

Follow the directions below to inform the Education Department about a student who is changing their course plan or who is dropping the program.

  1. Sitting with the student, have the student log in to Tk20.
  2. They should click on the Applications tab, click on Create and select Course Plan Update.
  3. Indicate the type of update the student is requesting; make sure to complete a detailed description of the update and reason for the change.
  4. If there is a change in course plan, make sure to complete the Course Plan form (the word doc) electronically and have the student upload it to Tk20. Also check the courses the student plans to take EACH SEMESTER — please do the ENTIRE course plan again.
  5. If the student is pursuing the concentration, they should indicate the additional elective courses they wish to pursue.
  6. Choose your name from the drop down box to indicate that you met with the student.
  7. The student should then agree with the statement and click Submit.

For Faculty: Completing IDPs or Other Notes

Here are the steps to create an IDP for a student (or another Note)

  1. Login as Advisement from the Home login page.
  2. You should only see two tabs. Click on the Advisement tab at the top of the page.
  3. On the left hand navigation bar, click on Students 
  4. Search for the student you would like to complete an IDP/Note for.
  5. You will see a list of users in the system that fit your search criteria. Click on the name of the correct student.
  6. You will see that student’s information under several tabs. Click on the Notes tab to complete an IDP (you can also see his/her transcript, assessments, test scores).
  7. Click on Add New
  8. Under “Title” put today’s date and the type of Note (General Note, IDP, Student Teaching Contract, etc.).
  9. Make sure that your name (and the names of others meeting with the student) are entered in the appropriate fields.
  10. Scroll down to the appropriate Note type. Complete the form.
  11. When you are done, click on ADD. That should send you back out to the Notes main page. You should now see your note listed there. Click on it and print a copy for the student. Send an email to the Director of Assessment alerting her that a note has been created.
  12. EACH TIME you meet with a student, you should complete a new form.

For Faculty: Scoring Key Assessments

Here are the steps to score key assessments in Tk20.

  1. Login. Make sure your role is set as Faculty from the Home login page.
  2. You should only see two tabs. Click on the Courses tab at the top of the page.
  3. On the left side, click on Assignments. You will see a list of all the key assessments that have been assigned to you over the past semesters. Click on the task you would like to assess (there will be a red flag next to an unfinished task).
  4. You will see a list of the students in your class. Any student with a red flag has submitted their assignment. Click on the student’s name.
  5. If they upoaded a file to Tk20, you will see it on the left side. If you click on the File Name after the number, you can download the file to your desktop.
  6. On the right side, you can see the rubric. Click on the score for each criterion. When you are finished, click Save.
  7. You will see a new screen; at the top, there is a Feedback tab. If you would like to add feedback to your assessment, you can add it there. There is also a spot for an overall grade; you do not have to complete this box. From this screen, you also will have to click on either SAVE or SUBMIT or your work will be lost. If you click SAVE, you can come back and make revisions. If you click SUBMIT, you indicate you are done scoring the rubric, and the student has access to the scores.
  8. If you submitted in error, you can “REVOKE” the assessment from the screen in #7. Also, if you want students to revise something, you must first REVOKE the assessment (NOT the assignment), and then grant an extension from the tab in the same screen. The student then must “RECALL” the assignment and make changes, resubmit, and then you should have access again to score it.

For Faculty: Completing ST Midterm Assessment

Here are the steps to completing the ST Midterm Assessment.

  1. Click on the Field Experience tab.
  2. Click on the ST Midterm Evaluation link for one of your students.
  3. You will see the student self-assessment forms on the left (click on the second tab, and then the student’s self assessment link) and the host evals (click on the Site Staff’s Assessment — Midterm Evaluation) on the right. Once you view the two forms and note areas of agreement or other trends, click the Back link at the top of the page, and click on your flagged form.
  4. Please make comments about any trends you noted on the forms. Only your fellow supervisor(s) and the Director of Student Teaching will see this form.
  5. DON’T assign a grade.
  6. Click Save and then Submit.

For Faculty: Completing ST Final Assessment (for half-semester placements)

Here are the steps to completing the ST Final Assessment.

  • Click on the Field Experience tab
  • You will see a red flag indicating that you have a pending task; click on the student teacher’s name to access the flagged Student Teacher Final Assessment.
  • You will see a split screen. The tasks you complete are on the right

Student Teaching Final Assessment Form

  • Click on the link Student Teaching Final Assessment Form.
  • Complete the rubric for your student teacher.
  • You may enter comments in the comment box.
  • Ignore the Grade box.
  • When you are done, click on SAVE at the bottom of the page.
  • The student teacher and the Director of Student Teaching (Rosie Pfarr-Baker) will have access to this assessment form.

Student Teaching Supervisor Checklist

  • Click on the link Student Teaching Supervisor Checklist
  • Complete the form; make sure to assign a grade IN the checklist.
  • Ignore the Grade box at the bottom of the page.
  • When you are done, click on SAVE at the bottom of the page.
  • The student teacher and the Director of Student Teaching (Rosie Pfarr-Baker) will have access to this form.

Student Teaching Supervisor Feedback

  • Click on the link Supervisor Feedback
  • Enter comments in the comment box.
  • Ignore the Grade box.
  • When you are done, click on SAVE at the bottom of the page.
  • The student teacher and the Director of Student Teaching (Rosie Pfarr-Baker) will have access to this assessment form.

Now you are back to the previous page. If you have SAVED all your forms and are ready to submit them, click on SUBMIT. If you need to come back to complete a form, click on SAVE (but remember to submit by the deadline). Once you SUBMIT, you will see a GREEN CHECKMARK next to that student’s name.

For Faculty: Completing ST Final Assessment (for second half of the semester and full semester placements)

Here are the steps to completing the ST Final Assessment.

  • Click on the Field Experience tab
  • You will see a red flag indicating that you have a pending task; click on the student teacher’s name to access the flagged Student Teacher Final Assessment.
  • You will see a split screen. The tasks you complete are on the right.

Student Teaching Final Assessment Rubric

  • Click on the link Student Teaching Final Assessment Rubric
  • Complete the rubric for your student teacher.
  • You may enter comments in the comment box.
  • Ignore the Grade box.
  • When you are done, click on SAVE at the bottom of the page.
  • The student teacher and the Director of Student Teaching (Rosie Pfarr-Baker) will have access to this assessment form.

Field Experience Letter of Recommendation

  • Make sure that you have your student teacher’s letter of recommendation on your desktop or easily accessible on your computer. This should be a pdf file (either scanned from a paper letter or from electronic letterhead).
  • Click on the link Field Experience Letter of Recommendation
  • You will see a button marked Choose File. Click it, and select the file you want to upload.
  • You can ignore the Comments and Grade boxes (students can see the contents of both boxes).
  • Once file is uploaded, click on Save.
  • The student teacher and the Director of Student Teaching (Rosie Pfarr-Baker) will have access to this letter.
  • Click on SAVE.

Student Teaching Supervisor Checklist

  • Click on the link Student Teaching Supervisor Checklist
  • Complete the form; make sure to assign a grade IN the checklist.
  • Ignore the Grade box at the bottom of the page (unless you want your student teacher to see the grade you’ve assigned).
  • When you are done, click on SAVE at the bottom of the page.
  • The student teacher and the Director of Student Teaching (Rosie Pfarr-Baker) will have access to this form.

Student Teaching Supervisor Feedback

  • Click on the link Supervisor Feedback
  • Enter comments in the comment boxes.
  • Ignore the Grade box.
  • When you are done, click on SAVE at the bottom of the page.
  • The student teacher and the Director of Student Teaching (Rosie Pfarr-Baker) will have access to this assessment form.

Now you are back to the previous page. If you have SAVED all your forms and are ready to submit them, click on SUBMIT. If you need to come back to complete a form, click on SAVE (but remember to submit by the deadline). If you have successfully submitted, you will see a GREEN CHECKMARK next to the student’s name.

For Faculty: Professor’s Role in Completing Teacher Education Application

Here are the steps for reviewing Part 1 of the Teacher Education Application and for completing Part 2 with the student.

  1. Student completes the Teacher Education Application, Part 1 and submits it. At this point, any Education Department faculty member can see the application (when you choose the role Reviewer).
  2. Student meets with content area faculty to plan content courses.
    • Content faculty can access the student from the Advising tab to see the courses required for licensure – that form can be printed for the students. They can also access other information about the student.
      • To access advising form:
      • Go to Advisement
      • Click on Students
      • Search for the student
      • Click on the student’s name. You will see the advising sheet for that licensure area on the right hand side as well as other information about that student. You can print the advising sheet and give it to the student to use to plan the content courses (however, the student should already have met with their content area faculty to plan their content courses).
  3. There currently is no “sign off” for the content faculty…except for music (Linda will be doing Part 3 with music students). Students do have to indicate on Part I of the application that they’ve met with their content faculty.
  4. After meeting with their content faculty, student meets with Education faculty to review Part 1 of the application (using the Teacher Education Application Review form) and to plan Education courses (Part 2 of the application).  You might want to start the review before your meeting with the student (for example, to review the essay and transcript).
  5. You need to be logged in as a Reviewer
  6. Click on the Applications tab
  7. Click on the Submissions link on the left menu (Browse)
  8. You will see a list of students who are currently completing their application. If it is ready to be read, there will be a submit date.
  9. Click on the link for that student. You will see their application on the left and the review form on the right.
  10. When you are finished reviewing Part I, click Save
  11. On the Application Review screen, indicate your final result and add any comments you want to make. The student will see this form, your comments, and any feedback.
  12. If you Save, you can come back to the review form to make changes If you Submit, it is finished!
  13. If a student needs to change something, you can REVOKE the application and grant an EXTENSION. The student would need to RECALL it and then make the changes and resubmit. Your form will be saved.
  14. With the student, you will now schedule his/her Education courses. This is a change, as the student no longer has to create an application.
    1. Log in as Unit Administrator.
    2. Click on Administration.
    3. Click on Users and search for the student. Click on the student’s name and click on Details.
    4. Scroll down to the Course Plan section of the Details tab. Fill in your name and date
    5. Print the blank Course Plan form (linked in Tk20) to plan on first, and then transfer that information to the details tab. Then complete the Course Plan form (the word doc) electronically and upload it to Tk20.
    6. Now, complete the table. Add a row and select “ED 231.” Indicate the year and semester that the student will take the course (referring to the Course Plan form). Continue until all courses and MTLE tests have been scheduled.
    7. Stress that if the student needs to change their course plan, they should contact someone in the Education Department ASAP so we can make changes in the Details tab.
    8. If the student has a printed copy of the content course plan, that can also be scanned and uploaded to the Details tab.
    9. Sue will be reviewing the applications. After the grades are out in SIS, the student will receive notification of whether or not they have been accepted to the Teacher Education Program.

For Faculty: Assessing the edTPA Portfolio

Here are the steps to assessing edTPA Portfolio.

  • Under “Pending Tasks,” you will see a list of assignments, portfolios, and other tasks to complete. You should see a link  Evaluate the edTPA Portfolio for each of your students. Click on the link to assess the edTPA. You can click on the handbook link to download a handbook.
  • On the right-hand side, you will see a link to all 15 rubrics. Click on the rubric links to assess each criteria.
  • On the left-hand side, you will see the TPA portfolio. Click on the tab that corresponds to the Task you wish to assess.
  • Under Name, you will see a link to an artifact created to address the commentaries of the edTPA. Click on the indented file name; that will prompt a download to your computer. Check the video link before you assess any of the tasks to make sure that the video plays. If it does not, send an email to your student asking them to RECALL their edTPA and upload another video file.
  • If will not complete the entire edTPA in one sitting, you can SAVE the rubric. DO NOT SUBMIT until you have assessed ALL the tasks. Make sure that you click on SAVE TWICE!!!
  • If a student receives more than three 1’s on their edTPA, they must redo commentaries on which they scored a “1.”

For Faculty: Assessing the Candidate Portfolio and Presentation

Here are the steps to scoring the Candidate Portfolio and Presentation.

  • Review the Candidate Portfolio assignment.
  • Under “Pending Tasks,” you will see a list of assignments, portfolios, and other tasks to complete. You should see a link Evaluate Candidate Portfolio for each of your candidates. You should see the red flag once the student has submitted the portfolio. Click on that link.
  • If you don’t see your student’s portfolio in your pending task list, click on Portfolios–>Portfolio Assessments, and you should find it there. If you use this link, you can also see when students have submitted their portfolios.
  • Click on the candidates’ portfolio.
  • On the right-hand side, you will see a link the overall rubric. Click on that link; that is the rubric you will use to assess the candidate’s portfolio.
  • On the left, you will see tabs in the portfolio for Standards 2-10, Dispositions, Goals, and Readiness Statement. Click on the “Standard 1″ tab at the top of the screen.
  • Under Name, you will see links to artifacts the student uploaded to show that s/he has met Standard 1. Click on those links. Students should upload at least 1-2 pieces of evidence to show that they’ve met Standard 2-10.
  • On the left you will also see the portfolio reflection form. Please review the artifacts along with the portfolio reflection forms before you complete the rubric. After you’ve reviewed all the standards and dispositions, score criteria 1.
  • Click on the tab for student teaching goals; rate the candidate’s performance.
  • Click on the tab for readiness for student teaching statement; rate the candidate’s performance.
  • Save your rubric; you will later assess the presentation. Once you’ve assessed the presentation, you can submit the rubric.
  • If you think that the evidence or reflection would receive a “1,” make comments in the comment box in the rubric, copy the comments, and save it. After you save the rubric, you will need to grant an extension to the student so he/she can revise the area in which the “1” was obtained. Click on “Grant Extension.” You can paste your comments in the comment box and grant the extension to the date you would like it completed by. Then email the student, copy your comments in the text of your email regarding the part of the portfolio that needs revision, and ask them to email you once they’ve revised the portfolio. You can rescore the portfolio, save the rubric.

For Faculty: Specialist Superisors Assessing Standard 1 for Student Teachers

Here are the steps to scoring the Standard 1 Portfolio.

  • Review the text of Standard 1 for your licensure area: https://www.revisor.mn.gov/rules/?id=8710
  • Under “Pending Tasks,” you will see a list of assignments, portfolios, and other tasks to complete. You should see a link called Evaluate Student Teaching Standard 1 Portfolio for each of your student teachers for whom you are the Specialist Supervisor. You should see the red flag once the student has submitted the portfolio. Click on that link.
  • If you don’t see your student’s portfolio in your pending task list, click on Portfolios–>Portfolio Assessments, and you should find it there. If you use this link, you can also see when students have submitted their portfolios.
  • Click on the “Standard 1″ tab at the top of the screen.
  • On the right-hand side, you will see a link to a rubric for Standard 1. Click on that link; that is the rubric you will use to assess your student teacher’s Standard 1 entries.
  • On the left-hand side, you will see your student teacher’s portfolio. Click on the tab that corresponds to Standard 1.
  • Under “Name,” you will see links to artifacts the student uploaded to show that s/he has met Standard 1. Click on those links. Students should upload at least THREE pieces of evidence to show that they’ve met Standard 1 for each license they are pursuing.
  • On the left you will also see the portfolio reflection artifact. Please review the artifacts along with the portfolio reflection forms before you complete the rubric.
  • If you think that the evidence or reflection would receive a “1,” make comments in the comment box in the rubric, copy the comments, and save it. After you save the rubric, you will need to grant an extension to the student so he/she can revise the area in which the “1” was obtained. Click on “Grant Extension.” You can paste your comments in the comment box and grant the extension to the date you would like it completed by. Then email the student, copy your comments in the text of your email regarding the part of the portfolio that needs revision, and ask them to email you once they’ve revised the portfolio. They can delete/add to the artifacts they’ve uploaded and revise their portfolio reflection forms. You can rescore the portfolio, save the rubric. OR, you can NOT complete the rubric and email the student to recall their portfolio and redo the evidence.
  • Once you have completed the rubric, submit it.

For Faculty: Completing Early Field Experience Binder Assessments

Here are the steps to completing the ST Final Assessment.

  • Click on the Field Experience tab
  • You will see a red flag indicating that you have a pending task; click on the student teacher’s name to access the flagged Field Experience binder.
  • You will see a split screen. The tasks you complete are on the right. You will notice a box for Site Staff’s Assessments. If there is no date listed across from the “Field Experience Host Evaluation” and “Goal Sheet Sign-Off,” DO NOT complete your rubric, as you need to review these two rubrics from the host teacher FIRST.
  • Click on the link Field Experience Professor/Student Teaching Supervisor Comments
  • Click on the “Goal Sheet” on the right to see the student’s goal sheet.
  • Click on the host teacher’s Goal Sheet Sign Off and their Evaluation. Look for any anomalies in the rubrics that the Director of Assessment should note.
  • Enter comments in the comment box; if everything is ok, just type “OK” in the comment box..
  • Ignore the Grade box. Click on SAVE at the bottom of the page.
  • When you are done, click on SUBMIT on the next page.
  • You will see a happy green checkmark replacing the red flag indicating that you successfully submitted your form.
  • The Director of Student Teaching (Rosie Pfarr-Baker) and Director of Assessment (Heather Campbell) will have access to this assessment form; neither the host teacher nor the student will be able to see your comments.

For Faculty: Completing Student Concerns Observation Forms

Here are the steps for completing a Student Concerns Observation form. Please complete these forms for EACH course you teach.

  1. Click on the Courses tab.
  2. Click on Observations, then Assess in the side menu under Coursework.
  3. Choose the “Student Concerns Reporting form” assessment tool from the dropdown menu located at the top of the page.
  4. By default, the courses that you are currently teaching will appear in the Select Course section of the screen. Choose the course you wish to complete the observation on and then click Next.
  5. Complete an observation on a student by clicking Add New under the desired student’s name. Please complete this form for EACH student.
  6. The assessment tool will appear in the middle of your screen. Complete the assessment.
  7. At the bottom of the screen, under “Grade,” change the “Record Name” to the class (ie ED 330).
  8. Click SUBMIT for each student.
  9. Continue in the same manner for each student.
  10. Click Save at the bottom of the screen to save all of the observations completed during this session (if that option is available).

For Faculty: Viewing Course Evaluations

Here are the steps for viewing your completed course evaluations.

  1. Click on the Course Evaluations tab.
  2. Click on Reports (on the left side).
  3. Choose  “Course Evaluations 003:Aggregate Report on Course Evaluation Results for Faculty”.
  4. Complete the report parameters for the desired course; you will only be able to see the evaluations for your courses, and all responses from students will be anonymous.
  5. Click Display Report to see results. You can choose presentation display (graphs) or data display (that could be downloaded into an Excel spreadsheet).