Documenting 2D Work

Preparing your 2D Work to Document

All work should be unframed and canvases will need hanging wire on the back. There are two options for hanging in the media room; affixing the work to the wall with a removable adhesive (acceptable for works on paper) or a single 50lb capacity floreat nail. NO NAILS OR ADDITIONAL SCREWS ARE ALLOWED IN THE WALLS OF THE LIGHTING STUDIO.

Documenting 2D Work:

First you will need to set your camera’s white balance to Tungsten. You will also want to check to see that the image size on the camera is set to superfine, and the largest setting possible. Remember you can size an image down later, but not the other way around. If you are unfamiliar with your camera’s setting please refer to the owners’ manual. Make sure that the camera is securely attached to the tripod and be aware of where the lights and camera are in relation to yourself at all times.

The ideal set-up is to use a pair of Omni lights with umbrellas, at equal height and at a 45-degree angle to the work.

  • For a smooth running shoot, always make sure that the work is arranged from smallest to largest and that you shoot in this order too. It will prevent you from making major adjustments repeatedly
  • Always do a test (paper test at the midline) to make sure that the lights are appropriately placed. (see image below)
  • Always shoot each piece more than once
  • Make sure the camera is level to the mid point of the piece. Make sure the bottom of the camera is parallel to the floor and not tilted up or down.
  • Always use more than one lighting configuration for each piece
  • Always let the media room attendant adjust the lights for you
  • Make sure that the bottom of your piece is parallel to the bottom of the camera viewer
  • Download your images immediately after the shoot
  • Return all checked out equipment
  • Clean up and remove all artwork from the Media Room

setupLighting Set-up

Two lights with umbrellas placed at equal distance and height. The lights are place at a 45-degree angle to the artwork.






Lighting Test

To test that your work is properly lit, hold a piece of paper at the center point  of the piece. You should have equal shadows, in bother size and shade, on each side of the paper.




finalFinal Documented Image

For 2D work it is recommended that you crop the work down so that the end product you have has no background showing.