Exhibition Logistics

EXHIBITION DATES 

The 2024 Senior Show will run April 26–May 25. Museum closed during finals week May 16-21. 

GROUP SPOKESPERSON

A spokesperson, elected by the group during the first class session, will facilitate communication and organization between students, museum staff and the art dept. This individual should be detail oriented and responsible.

Spokesperson Responsibilities:

• Immediately after the first class send an email to the seniorstudies@stolaf.edu email alias and identify yourself as spokesperson and provide your own contact info.
• Act as liaison between the students and staff/faculty.
• Keep classmates aware of deadlines regarding meetings, poster, & group projects.

MIDTERM CRITIQUES

Museum staff will attend midterm critiques in your studios. Work should be in progress to share with museum staff.

TECH MEETING

Mandatory tech meetings will be held in person in your studio spaces to a) communicate with museum and technical staff about exhibition logistics and b) discuss individual installation issues. If anything changes from your tech form, you must communicate those changes to Jane Becker Nelson and Krista Anderson-Larson ASAP.

Before the meeting, each artist must complete the Tech Form. Name the document LAST NAME_FIRST NAME (eg: “SMITH_ROGER.pdf” and email it to Patty Cohn (cohn@stolaf.edu).

PR

A member (or members) of the 343 class have an opportunity to design a promotional poster. Qualified students will have graphic design experience, and will work with FAM Social Media Content to design a poster. Draft designs will be submitted to Krista Anderson-Larson for revision suggestions and finalization, according to the timeline in the 343 calendar. 

The museum will pay for color poster printing.  (See the archive of posters from previous years)

• The poster should include the following information:
  1. Title of show
  2. Names of artists (be sure to check with classmates about preferred names; proof-read all names for spelling and accuracy)
  3. Location: Flaten Art Museum, Center for Art and Dance, St. Olaf College
  4. Dates of show, including the year
  5. Date and time of reception
  6. Museum hours
  7. Museum website (stolaf.edu/flaten)
• The poster can be printed on campus at the print center, and charged to the museum. The group spokesperson (or poster designer) will ask museum staff for a budget number.
• Print 100 posters.
• Send a digital copy to Jane Becker Nelson, Krista Anderson-Larson, and Patty Cohn for advertising. The Art Dept and museum will share on their websites, social media, and in College email newsletters.
• Students may re-post to social media as desired.
• If individual artists make their own postcard or digital promotions, these should be circulated approximately two weeks before the show opens. Personal prints are done at the artist’s expense, either at the print center or off campus.
• Online postcard printer options include: 4by6.com, modernpostcard.com, psprint.com.

MUSEUM DOCUMENTS (LABELS AND STATEMENTS)

Each artist must submit label information and an artist statement to the museum. Museum staff will print and install them near your work. A price list will be in the gallery that provides visitors with an itemized list of your work and sales prices. 

The following checklists provide step-by-step instructions for each element.

• Please adhere to the due dates that are posted on the senior studies schedule. 
• Follow instructions on the Artist Statement Checklist to prepare and submit your statement.  
• Follow instructions on the Label Submission Checklist to submit labels. 
• Click here for more information about selling your work. 
• Pricing Your Artwork provides guidance on valuing work.
• Past examples of sample price lists and gallery maps may be helpful to clarify pricing and gallery layout. 

MATERIALS FEES

Send your tally form amount to Patty Cohn by May 6th if you would like us to bill your student account. If you would prefer to pay with your Ole Card, bring your tally form and your card charged with the amount needed on the day of delivery.

DELIVERY OF ARTWORK

• Artists will deliver their work to the galleries between 1–3pm, Monday, April 15.
• Work will not be accepted if it is late, has wet paint, is structurally unsound, or is not listed on your Tech Form.
• Contact Jane Becker Nelson and Krista Anderson-Larson to schedule a time to be involved in your installation.
• If framing 2D work, you may check out the framing kit from the wood shop. Seek assistance from your faculty advisor(s) and/or Anders Nienstaedt.
• Discretely label each object with your name and title (on the back, bottom, etc.)
• Attach a temporary label with your name and the title securely TO THE FRONT of each piece. Museum staff will use this to match your labels and statement to your work.
• Include sketches or written installation instructions as needed.
• Include any unusual hardware.

PUBLIC RECEPTION

A reception for Senior Show artists, their family and friends, and the community will take place on Friday, April 26, from 5 to 7pm.

DE-INSTALLATION

You are responsible for removing your work on time.

• All work must be removed from the galleries immediately following Commencement, between 3-5pm.
• If you have a scheduling conflict with your de-installation, arrange for a friend to take your work down and remove it from the gallery.

POSSIBLE SENIOR STUDIES EXHIBITION SPACES:

• Flaten Art Museum
• Groot Gallery–go up, use vertical space
• Center for Art and Dance Corridor – south AND north sides
• Link wall – east side
• Installation room
• 3D critique room
• Green space outside of Groot Gallery
• Digital screen – ask Patty Cohn in DC 200
• Possible performance spaces – Link, Urness, Viking, Kelsey, dance studios, etc. Must get permission as-needed
• 2D critique room
• Other campus spaces – must get permission as-needed