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Are you applying for a new card or a credit limit change?
*
New Card
Credit Limit
Employee ID
Last four digits of purchase card number
*
Current Limit
*
Requested Limit (Recommendations)
*
$1,500.00: Student Organizations
$2,500.00: Basic purchase card (including occasional travel without students)
$5,000.00: Frequent supplies purchaser
$7,500.00: Frequent travel without students (admissions, recruitment, development, etc.)
$10,000.00: Major supplies purchaser & fleet or vehicles for public safety, etc.
$15,000.00: Individuals who travel internationally or with student groups
Other – under $15,000.00
Other – over $15,000.00 (requires Controller signature)
Other – under $15,000.00
*
Other – over $15,000.00 (requires Controller signature)
*
Reason for change
*
Is this change permanent or temporary?
*
Permanent change
Temporary change
Date change needed by
*
MM slash DD slash YYYY
End date (if temporary)
*
MM slash DD slash YYYY
I am being entrusted with a St Olaf College purchase card to use for College related travel and purchases. This card may be revoked at any time without my permission. My electronic signature below indicates that I have read and will comply with the terms of this agreement.
I have reviewed the
Business Office Policy Reminders
.
I have reviewed the
Compliance Section
related to the Purchase Card Program.
I will strive to obtain the best value for the college by using “preferred vendors” as identified by the Finance Office.
I agree to use this card for approved travel/purchases only. I understand that my budget manager will review the monthly statements and notify the Purchase Card Coordinator if I do not comply with the terms and conditions of this agreement.
I understand that I am personally liable to the College for charges not supported by original itemized receipts/proof of purchase.
I will follow the established procedures for the use of the card. Failure to do so may result in deactivation of the card and disciplinary action in accordance with institutional policies.
I understand that the following items constitute misuse of the card:
Using the card for personal purchases/travel
Purchase of unauthorized items
Fraudulent, incomplete, or inaccurate record keeping
Disregard of record keeping deadlines
Negligence in preventing loss or theft of the card
Negligence in reporting the loss or theft of the card
I agree to return the card immediately upon request or upon termination of employment (including retirement). Also, I will notify the Purchase Card Coordinator should there be any organizational or program change, which causes my unit number to change. (Budget managers are responsible for making sure cards are returned to Accounts Payable in a timely manner.)
I understand that if my card is lost or stolen and I fail to follow through on the specific oral, online and written notification procedures, I am personally liable to the college for losses incurred by the college.
If the card is used for personal items, for unauthorized or undocumented CASH withdrawals and purchases, or for inappropriate sales tax, I hereby agree to personally pay either St. Olaf College or the vendor for such charges or hereby authorize St. Olaf College to withhold from my paycheck the amounts necessary to pay these charges.
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