How do you deliver your cover letter?

To deliver your cover letter properly, review the instructions on the application:

  • do they tell you how to submit your resume and cover letter?
  • do they want these documents as attachments or pasted into the body of an email?
  • do the instructions specify the type of documents you can attach? (The most commonly accepted attachment is a PDF.)
  • if the instructions don’t specify, attach your resume and cover letter to the email. PDFs or Word documents are preferred
  • if you are unsure, check with the Piper Center or contact the organization

Printing your cover letter

  • hand sign your cover letter
  • use a laser printer
  • use 20 lb bond paper (standard printer paper)
  • choose a basic color (white, off-white, cream, beige, or gray)
  • print your resume and any other documents using the same kind of paper

Scanning your cover letter

  • hand sign your cover letter
  • use white paper
  • use black ink
  • make sure that you haven’t folded the paper, spilled on it, or marked it in any way
  • send the scanned document to your email as a PDF.

Sending your cover letter by email

  • use an appropriate subject line. If the application doesn’t tell you what to put in the subject line, use a simple and appropriate phrase like “Experienced Art History Grad for Exhibitions Manager”
  • keep the body of your email short, unless the instructions say otherwise. Type no more than 1 or 2 short paragraphs
  • introduce yourself and state that your resume and cover letter are attached
  • include a greeting and a closing (followed by your name) within your email
  • spell check! Proofread!
  • send a test version of the email (including attachments) to yourself first. Make sure that the email text looks normal and that the attachments open. Proofread one more time

What are examples of cover letters?