The following guidelines and policies are in place to establish expectations for employers when recruiting at St. Olaf College. Violation of these policies or guidelines may result in exclusion from recruiting at the college.
Recruiting Activities Defined
Recruiting activities include but are not limited to, on-campus; career or internship fairs; interviews; information sessions or meetings; company presentations; information tables; presentations and guest panel discussions; postings for jobs, internships, fellowships, post-graduate service opportunities; and other advertised opportunities communicated to students through bulletin boards, posters, mail announcements, and other campus communication methods.
Offer Deadline Guidelines for On-Campus Recruiting
The Piper Center for Vocation and Career believe the best outcomes occur – for both students AND employers – when student candidates have the opportunity to fully participate in recruiting activities without pressure to make immediate decisions about offers.. To best align with our peer institutions and to provide a common understanding for recruiters and students, we recommend employers abide by the following guidelines when determining offer deadlines.
- Students returning with a full time offer from a summer internship should have until at least October 15th to accept their full time offer. Students should not be penalized for waiting until the deadline to accept the offer.
- Students receiving an internship or full time offer through Campus Recruiting should have a minimum of three weeks from offer receipt to deadline. Students should not be penalized for waiting until the deadline to accept.
We encourage students to make decisions within a reasonable timeframe and to remain sensitive to employer needs and timelines.
Employers who engage in offer tactics that exert unreasonable pressure on student candidates to accept an offer may have their ability to recruit at St. Olaf rescinded. Examples of prohibited tactics include, but are not limited to: exploding offers, undue coercion or harassment, diminishing bonuses, threats of retaliation, or encouragement to renege on another offer.
Communication with Students
Employers or organizations seeking to communicate with members of the St. Olaf campus community should do so through a representative of the Piper Center and refrain from communicating directly with students, academic departments, faculty or staff. This does no apply to communication through Handshake or other external sites)
Requirements for Campus Recruiting
Employers are expected to meet the following minimum requirements to recruit at St. Olaf:
- All employers/organizations seeking to recruit students for any activity or employment position must comply with all federal, state, and local equal employment opportunity regulations (including ADA) and the College’s Statement of Anti-Discrimination and Inclusion (see below)
- All job postings must include the employer name, position title, position description, qualifications; an employer/organization description; and appropriate application instructions. Anonymous postings will not be accepted.
- All organizations recruiting for employment purposes must have a legitimate website, and the recruiting contacts must have email addresses directly affiliated with the organization they are representing. Exceptions to this may be made for St. Olaf alumni on a case-by-case basis.
- All “for-profit” private-sector employers wishing to post an unpaid internship position must review and agree to meet the criteria set forth by the Department of Labor Fair Labor Standards Act.
- Posting materials or other forms of solicitation for recruiting purposes on-campus or on official college media must be approved by and coordinated by the Piper Center for Vocation and Career.
Prohibited Campus Recruiting Practices
- Opportunities that involve on-campus solicitation including, but not limited to, the posting of materials or sale of products or services.
- The organization sponsors an individual to establish their business/organization to sell products or services or recruit others to develop their business/organization.
- Compensation for the opportunity is exclusively commission or fees/percentage of sales from others under their sponsorship in the organization.
- The job, internship, fellowship, or post-graduate opportunity requires an individual to pay a fee – directly or through raising funds – to participate.
- The employer requires an initial payment or investment, account balance, or similar fiscal requirement, with the organization serving as an umbrella or parent corporation.
- The opportunity negatively affects a student’s academic progress or encourages a student to discontinue their studies.
Marijuana and Cannabis Industries
The Piper Center for Vocation and Career, as a representative of St. Olaf College, will not partner with businesses directly or indirectly engaged in the production, distribution or use of recreational or medicinal marijuana. In light of current Minnesota and federal laws relating to recreational and medicinal use of marijuana, and St. Olaf’s status as a recipient of state and federal funding, the Piper Center will not collaborate with individuals or entities engaged in business activities connected with medicinal or recreational marijuana.
Resume Books
St. Olaf College does not offer formal resume books (a collection of student resumes). Employers must post a position and solicit resumes through their posting.
Statement of Anti-Discrimination and Inclusion
The Piper Center for Vocation and Career opposes discrimination and harassment based upon an individual’s legally protected status including race, color, creed, national origin, gender, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance.
St. Olaf College is committed to providing an inclusive and welcoming environment for all students, faculty, staff and other members of our community. Engagement with the St. Olaf community by employer representatives must be conducted in a manner consistent with the College’s anti-discrimination and anti-harassment policies. This includes refraining from making statements, distributing literature or engaging in any other conduct disparaging toward individuals based upon their race, color, creed, national origin, gender, gender identity, gender expression, sexual orientation, age, religion, disability, marital status, veteran status, or status with regard to public assistance or their membership in any other legally protected group.
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- St. Olaf College “Get Help” Page | Report bias, harassment, discrimination, or sexual misconduct
NACE Position on Unpaid Internships
The Piper Center affirms the NACE position statement on unpaid internships:
Using an equity lens, NACE’s position statement on unpaid internships is a call to policymakers to address the inherent inequities unpaid internships cause and to work to ensure all internships are paid.
National Association of Colleges and Employers
General Disclaimer
The Piper Center for Vocation and Career reserves the right, in its sole discretion, to deny any organization or recruiter access to the services offered by the Center for violations of these policies, as well as reason including but not limited to:
- Any violation of state or federal laws,
- Misrepresentation of employer information or absence of information,
- Complaints by students and alumnae,
- Harassment of St. Olaf College students, alumnae, staff or faculty,
- Requiring private personal information, such as bank and social security numbers, at the time of application.
- Fraud,
- Breach of confidentiality as required by the Family Education Rights and Privacy Act (FERPA.)
For further questions and inquiries related to Campus Recruiting policies and guidelines, please contact Bryan Shealer at:
The Piper Center for Vocation and Career
St. Olaf College | Tomson Hall 270
1520 St. Olaf Ave
Northfield, MN 55057
Email: piper.center@stolaf.edu
Phone: 507-786-3268
Related Policies:
On-Campus Recruiting and Employer Event Participation Policies for Students