Payroll – Faculty and Staff

Faculty and Staff Resources

Please see the Policies and Procedures and Forms for more information.

Frequently Asked Questions

Student Supervisor Frequently Asked Questions

2019 – 2020 Payroll Schedules
Hourly Staff Pay ScheduleGoogle Calendar
Exempt-Monthly Pay Schedule
Student Pay Schedule – Academic YearGoogle Calendar

2020-21 Payroll Schedules
Hourly Staff Pay ScheduleGoogle Calendar
Exempt-Monthly Pay Schedule
Student Pay Schedule-Academic YearGoogle Calendar

2020 W-4 Changes
The IRS has now released the Form W-4 for 2020. This is very different from 2019 and prior years due to the tax law change that took place in 2018. The IRS is not requiring all employees to complete the revised form and has designed the withholding tables so that they will work with both the new and prior-year forms. However, anyone making withholding changes in 2020 or hired in 2020 will be required to use the new form. The IRS no longer recognizes the allowance (1, 2, 3, etc.) but instead a dollar amount to claim dependents or other adjustments. The new Form W-4 also asks questions related to other income. Please remember everything in payroll is completely confidential and would not be shared with anyone at any time. We strongly suggest utilizing the IRS Withholding Estimator. This tool will help you better gauge what to enter on the W-4. Due to the Federal change, no longer recognizing the allowance, in order to make changes to your Minnesota tax withholding you will be required to complete a Minnesota Form W-4.

As always, we are not able to advise anyone on what to claim for your taxes. You will want to utilize the W-4 worksheet provided, the IRS Withholding Estimator or your tax professional.

Employee Self-Service
Employee Self-Service allows you to view your pay statements, use a payment modeling tool, update direct deposit information, view leave balances and more. Please note: you need to be signed onto your St. Olaf email and enter your username and password to obtain access.
Log in to Employee Self Service.


Pay Statements
Effective July 1, 2019, Minnesota enacted the Wage Theft Law with new requirements for pay statements. Please contact Payroll if you are in need of a copy of any pay statement with the additional detailed information.

W-2 Forms
Your W-2 can be accessed through Employee Self Service once you are notified of their availability.
Opt-In instructions to View
Viewing Your W-2

Online Time Entry System (TES)
Time Entry System
Time Entry System Instructions

Reminder: The Fair Labor Standards Act (FLSA) allows an employer to round employee time. In and out times can be rounded to the nearest five minute increment. Example: If you arrive at 8:01 or 8:02 you may enter your start time at 8:00, if you are leaving at 5:03 or 5:04 you may clock out at 5:05. Any questions may be directed to the Payroll Office.
Deliberate falsification of an employee timesheet is considered misconduct and will be subject to appropriate disciplinary action.