All Business Office forms, as well as a list of the most commonly used account numbers, can be found on this web site. The forms on this web site are the only forms that will be accepted in the Business Office. Please do not alter them in any way.
While you may print, sign and scan all documents, online fill-in forms are available for some documents. Downloading a copy of the document and clicking the signature box will allow signers to apply a certified electronic signature. If multiple signatures are required the first signer must download, sign and save the document to a shared folder accessible by the second signer. That signer then opens, signs, and saves the document.
The complete costing string (formerly company, unit, account and now fund, cost center, account) number must be on all accounting forms submitted to the Business Office. This number should include the fund, cost center, and account (xxxxx–xxxxx–xxxxx). If the complete number is not on the form, we may have to send it back to you, which could delay the processing.
You may find Accounting Policies and Procedures, the Quick Reference Guide – Policy Reminders Cheat Sheet, some of the Most Frequently Used Accounts, and a Cheat Sheet for Accounting Period listed here helpful.
Accounts Payable
- Accounts Payable Payment Request – online form – download to sign electronically
- Accounts Payable Direct Deposit Form – must be submitted through our secure document exchange using your St. Olaf email.
- Employee Reimbursement Form – (being updated) Contact Accounts Payable
- Mileage Reimbursement For Commuters Form
- MN Sales Tax Exempt Certificate
- ST3 MN Certificate of Exemption – Blank
- ST3 Certificate of Exemption – Signed
- W-9 Request for Taxpayer Identification Number & Certification – BLANK
- W-9 (Signed) Taxpayer IDN & Certification – ST. OLAF
Cash Advance
- Advance Return Form
- Department Event Cash Advance Request Form
- Employee Cash Advance Request Form – online form – follow instructions for multiple signatures above
- Int’l Studies & CLL Approver Advance Return Form – online form – follow instructions for multiple signatures above
- Receipt Template – online form – download to sign electronically
- Student Organization Cash Advance Request Form – online form – follow instructions for multiple signatures above
Cash Deposit
Fixed Assets
Grants
- Employee Effort Certification Form
- Grant Pay Request Form – online form – follow instructions for multiple signatures above
Payroll
- Authorization for Automatic Rent Deduction
- Faculty Stipend Request Form – online form – follow instructions for multiple signatures above
- Tuition Payroll Deduction
- All W-4s and Payment elections can now be completed directly in Oracle. If a paper copy is required please reach out to payroll@stolaf.edu
Purchase Card
Student Related
- Gift and Prize Card Form – online form
- Student Accounts Refund Request – (online through SIS)
- Student Organization Forms
- Student Reimbursement Form
- Student Stipend Request Form
Transfer Requests
- Transfer Request Form – paper, use only if problems with online version
- Transfer Request Form – online***